Workday Specialist

Wade Macdonald; City Of London; Hybrid; GBP 75,000 - 80,000; Full time

Job summary

Wade Macdonald is seeking an experienced Workday Specialist to lead international HR operations across multiple entities from our Central London base. You will own Workday configuration, governance and reporting, partnering with HR and IT stakeholders to deliver seamless employee lifecycle processes.

The role requires strong HR system knowledge, GDPR compliance and excellent communication, with occasional European travel and a hybrid working arrangement in a large multinational environment.

Qualifications

• Degree required; relevant HRIS experience essential.
• 4+ years Workday experience across multiple countries/entities preferred.
• Strong knowledge of HR processes, reporting, analytics and GDPR.
• Advanced Excel skills and experience delivering HR systems projects.
• Excellent communication and stakeholder management skills.

Responsibilities

• Take day-to-day ownership of Workday across international entities.
• Manage system configuration requirements with Global HRIS team.
• Coordinate enhancements, releases, testing and improvements to Workday.
• Support HR processes across recruitment, onboarding, compensation, performance and more.
• Ensure payroll integration and connector functionality with HR/payroll processes.
• Create dashboards and analytics for headcount, turnover and talent metrics.
• Maintain data quality through audits and governance controls.
• Support GDPR requirements and system governance.

Skills

Workday experience

HR analytics

Data governance

Advanced Excel

Stakeholder management

Education

Bachelor's degree

Tools

Workday

HRIS

Job description

Workday Specialist - International HR

Central London - Hybrid (Some European travel)

£75,000-£80,000

About the Client

Our client is a large international pharmaceutical organisation with operations spanning multiple countries and entities across Europe, Australia and other international markets.

About the Successful Applicant

You will have a relevant degree and ideally 4+ years of Workday experience, including supporting multiple countries or entities (desirable). Strong knowledge of HR processes, reporting, analytics, data governance and GDPR is essential, alongside advanced Excel skills and experience delivering HR systems projects. Excellent communication and stakeholder management skills are required. Workday certification, multinational experience and knowledge across multiple Workday modules would be advantageous.

About the Job

This is an excellent opportunity for an experienced Workday Specialist to take ownership of Workday across an international HR function. Acting as the key subject matter expert, you will ensure the platform effectively supports employees and managers throughout the employee lifecycle while maintaining strong standards around data, governance and compliance.

You will work closely with HR, Payroll, Talent Acquisition, IT and the Global HRIS team, combining hands-on system management with reporting, projects, training and ongoing platform development.

Duties will include:

• Taking day-to-day ownership of Workday across multiple international entities.
• Managing system configuration requirements and collaborating with the Global HRIS team on wider changes.
• Coordinating enhancements, releases, testing and improvements to the Workday environment.
• Supporting HR processes across recruitment, onboarding, compensation, performance, promotions, time tracking, payroll and leavers.
• Working with payroll connector functionality and supporting effective integration with payroll processes.
• Creating dashboards, management information and workforce analytics covering areas such as headcount, turnover, recruitment, performance and talent.
• Maintaining high standards of HR data quality through regular checks, audits and validation.
• Supporting GDPR requirements alongside appropriate system governance and controls.
• Contributing to Workday implementations, upgrades and the introduction of additional modules.
• Leading UAT and business testing while supporting communications and user adoption.
• Identifying opportunities to automate processes and improve efficiency.
• Providing Workday training and guidance to employees and managers, including developing supporting documentation.
• Acting as a key contact for Workday queries across international operations.
• Partnering with Talent Acquisition to support recruitment workflows, approvals, reporting and candidate management.
• Building effective relationships with HR, Payroll, HR Business Partners, Talent Acquisition, HRIS and IT stakeholders internationally.

What You Will Receive in Return

You will join an international organisation in a highly visible Workday role, giving you the opportunity to take genuine ownership of the platform and work with stakeholders across multiple countries. The position offers exposure to Workday enhancements, implementations and future functionality, alongside opportunities to improve processes and influence how the system is used across the international business.