Wholesale Coordinator

DeMellier; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Annual Leave package increases with tenure

Enhanced maternity policy

Volunteer time for charity

Employee Discount: 50% off Stock and 90% off Seasonal Sample Sales

Job summary

A renowned luxury handbag brand situated in London is seeking a Wholesale Coordinator to support the execution of their wholesale strategy. This role involves managing showroom logistics, maintaining accurate customer data records, and nurturing partner relationships. Candidates should possess 1-3 years of relevant experience in a luxury fashion business and strong organisational skills. The position offers a hybrid-working policy and various employee benefits, including a generous discount on products.

Qualifications

• 1-3 years in an admin or similar role within a luxury or contemporary fashion business.
• Must be able to work in a fast-paced, deadline-driven environment.
• Ability to collaborate effectively within a cross-functional team.

Responsibilities

• Manage seasonal showroom calendar and logistics.
• Maintain accurate customer records and support legal requirements.
• Track partner sales performance and provide insightful data.
• Liaise with internal teams to support wholesale operations.

Skills

Organisational skills

Detail-oriented

Commercial awareness

Communication skills

Ability to prioritize

Tools

ERP systems

JOOR

PreWarp

Job description

DeMellier is a London-based brand that was founded with the vision of doing things differently: to design handbags that would make you feel empowered, made ethically and sustainably, while giving back to those who need it most. These principles guide everything we do. All our pieces are crafted ethically in Europe using the finest sustainably sourced materials. We champion equality, and for every piece sold, we fund vaccines and medical treatments aimed to save the lives of children in need. So far, through our permanent charity initiative, ‘A Bag, A Life’, in partnership with SOS Children’s Villages, we have funded over 2.5 million vaccines. Join us and be part of an award-winning, purpose-driven brand that fosters creativity, collaboration, and meaningful impact within the luxury industry.

The role

We are looking for a highly organised and proactive Wholesale Coordinator to support the execution of our wholesale strategy. You’ll play a key role in ensuring operational excellence, maintenance of critical business data, nurturing strong partner relationships, and enabling the smooth running of the wholesale department.

Main responsibilities

Showroom Planning and Execution

• Manage the seasonal showroom calendar, ensuring accuracy and alignment with the critical path.
• Organisation of the London and NYC showroom logistics and set‑up.
• Work in collaboration with the wider business to coordinate seasonal showroom planning. Including ownership of SMS tracking, seasonal asset readiness and Joor set‑up.
• Prepare appointment data packs and reviews.
• Track & enter seasonal orders in line with order deadlines.

Customer Data Management

• Maintain accurate records across our systems, including our ERP, JOOR & PreWarp.
• Send and track order confirmations and purchase orders.
• Support with legal requirements from DeMellier and/or the clients.

Partner Support

• Manage routine partner communications, ensuring timely follow‑up and accurate information flow.
• Distribution of seasonal notifications, including but not limited to RRP & markdown guidelines, digital assets, and training packs.

Brand presentation

• Ensuring the best representation of DeMellier in our partners’ stores (both online & offline), including positioning and visual merchandising.
• Monitor our partners’ trade, including sales data and pricing strategies.
• Be the first point of contact for new wholesale partnership opportunities. Bring industry knowledge to proactively research target regions/cities in line with objectives and strategy.

Performance tracking

• Collate partner sales performance reports and provide accurate and insightful data to identify risk & opportunity.
• Seasonal creation and maintenance of the reporting system, PreWarp.
• Gather broader partner insights and market updates/knowledge from store visits and share with the wider team.
• Ad hoc preparation of materials/data for both internal and partner reviews.

Internal Collaboration

• Liaise with PR, finance, operations, and logistics teams on wholesale‑related matters to support daily operational needs.
• Maintain shared trackers and documents.

Requirements

• 1‑3 years in an admin or similar role within a luxury or contemporary fashion business.
• Ability to work in a fast‑paced, deadline‑driven environment.
• Highly organised, detail‑oriented, efficient, and able to prioritise.
• Collaborative and adaptable, able to work effectively within a cross‑functional team.
• Strong commercial awareness and communication skills to liaise with internal teams, partners, and external stakeholders.
• Hybrid‑working policy (1‑2 days in the office)
• Annual Leave package increases the longer you stay with us
• Enhanced company maternity policy
• Time given yearly to volunteer for a charity of your choice
• Employee Discount: 50% off Stock and up to 90% off Seasonal Sample Sales