Facilities Manager

Presdales School; Little Amwell; On-site; GBP 30,000 - 42,000; Full time

Job summary

Presdales School in the United Kingdom is seeking a dedicated Premises/Facilities Manager to run the site, oversee assets and facilities, and lead caretaking and cleaning staff. The role focuses on safety, security, energy efficiency and compliance with health and safety regulations.

You will coordinate with contractors, monitor major contracts, and prepare plan for site development and capital projects while ensuring a welcoming environment for students, staff and the wider community.

Responsibilities

• To be responsible for all aspects of the management of the school site, its assets and facilities including security, maintenance, cleaning and Health and Safety.
• To lead, manage and work closely with caretaking and cleaning staff to ensure the site is a safe, clean, well maintained and welcoming environment for students, staff, parents, the community, contractors, other visitors and users.
• To contribute to school decisions regarding premises management and development.
• To draw up maintenance schedules and set routine programmes of work to ensure consistently high standards of hygiene, cleanliness, upkeep and safety of all school buildings and premises and advise on the most cost-effective way to achieve this.
• To manage, monitor and oversee key premises - related contractors and services including grounds maintenance to ensure that the work is completed to a high standard.
• To carry out regular inspections of the school site and to identify and adopt a hands-on approach to reactive maintenance and improvements.
• To be the school link with contractors, contribute to specifications, monitoring and review of all major contracts and services and to undertake appropriate administrative processes for specifying and letting minor contracts in accordance with established guidelines.
• To be responsible for ensuring the safe and efficient operation of all premises-related mechanical, electrical, heating services and other plant
• To monitor heating, electricity and water usage and to advise the School Business Manager on proposals for energy saving methods.
• To assist with plans to develop and enhance the site including help with the preparation of capital bids and improvement projects and the implementation of the School Asset Plan.
• To assist all aspects of any building projects and maintenance work undertaken on the school premises, including acting as a point of contact with building contractors and maintaining site security.
• Where external contractors/inspectors are employed, to monitor work and certify that work has been done satisfactorily.
• To assist with monitoring and prioritising work identified in the School Asset Plan .
• To determine whether maintenance should be undertaken in-house or by commissioned contractors and to assist in the selection of contract services where appropriate, through consultation with the Business manager and in accordance with the Scheme of Financial Delegation.
• To be responsible, along with the caretaking team, for the overall security arrangements of the premises.
• To carry out periodic reviews of site security.
• To ensure that the site is secure, well lit and that security cameras, access control systems and intruder alarms are maintained and fully functional at all times.
• To ensure that site staff are aware of the procedures on security and the use of alarm systems.
• To ensure there is an appropriate system of key holding management.
• To be aware of and adhere to statutory school regulations, legislation and procedures, national legislation (Health and Safety, COSHH, Data Protection). To be responsible for the installation and regular maintenance of intruder and fire alarm systems.
• To undertake the periodic testing of the fire alarm system and equipment as detailed in the Fire Safety log book. To initiate and record regular fire drills.
• To ensure the regular specialist inspection and maintenance of other facilities and services including, but not restricted to, fixed wiring, portable electrical appliances, heating systems and pressurization units, access systems, lifts, air conditioning units.
• To be responsible for the management of Legionella prevention and Asbestos.
• To monitor the safe storage and control of any potentially harmful materials and chemicals used within the School and ensure that such materials are appropriately marked and signposted.
• To be responsible for the letting of the school premises to outside organisation and the wider community, ensuring a high level of customer satisfaction.
• To accurately record the site usage to ensure that the school estate is used to its full potential.
• To develop the lettings programme to ensure that income generation is maximized.
• To manage and operate systems of staffing cover for lettings and other community usage of the premises, to advise on the security of buildings during periods of lettings and to ensure appropriate heating arrangements are made to meet lettings demands.
• To manage site preparation for special events including concerts, open evenings, parents’ evenings, community lettings and examinations.
• To manage premises related budgets to achieve maximum value for money.
• To be responsible for ordering goods and checking invoices, monitoring premises related budgets and keeping stock records of all equipment and tools within the post holder’s sphere of responsibility.
• To be responsible for the line management of all premises staff, identifying their training needs, drawing up their programme of work and monitoring productivity.
• To attend site meetings as necessary.
• To be responsible for your own continuing self-development, undertaking training as appropriate.
• To undertake other duties appropriate to the grading of the post as required.
• The needs of the school will require a flexible approach to shift work, including some work at weekends.

Job description

Main Purpose of Job:

To be responsible for all aspects of the management of the school site, its assets and facilities including security, maintenance, cleaning and Health and Safety.

To lead, manage and work closely with caretaking and cleaning staff to ensure the site is a safe, clean, well maintained and welcoming environment for students, staff, parents, the community, contractors, other visitors and users.

To contribute to school decisions regarding premises management and development.

Maintenance of buildings, equipment, services and resources

To draw up maintenance schedules and set routine programmes of work to ensure consistently high standards of hygiene, cleanliness, upkeep and safety of all school buildings and premises and advise on the most cost-effective way to achieve this.

To manage, monitor and oversee key premises - related contractors and services including grounds maintenance to ensure that the work is completed to a high standard.

To carry out regular inspections of the school site and to identify and adopt a hands-on approach to reactive maintenance and improvements.

To be the school link with contractors, contribute to specifications, monitoring and review of all major contracts and services and to undertake appropriate administrative processes for specifying and letting minor contracts in accordance with established guidelines.

To be responsible for ensuring the safe and efficient operation of all premises-related mechanical, electrical, heating services and other plant

To monitor heating, electricity and water usage and to advise the School Business Manager on proposals for energy saving methods.

Site Development

To assist with plans to develop and enhance the site including help with the preparation of capital bids and improvement projects and the implementation of the School Asset Plan.

To assist all aspects of any building projects and maintenance work undertaken on the school premises, including acting as a point of contact with building contractors and maintaining site security.

Where external contractors/inspectors are employed, to monitor work and certify that work has been done satisfactorily.

To assist with monitoring and prioritising work identified in the School Asset Plan .

To determine whether maintenance should be undertaken in-house or by commissioned contractors and to assist in the selection of contract services where appropriate, through consultation with the Business manager and in accordance with the Scheme of Financial Delegation.

Security

To be responsible, along with the caretaking team, for the overall security arrangements of the premises.

To carry out periodic reviews of site security.

To ensure that the site is secure, well lit and that security cameras, access control systems and intruder alarms are maintained and fully functional at all times.

To ensure that site staff are aware of the procedures on security and the use of alarm systems.

To ensure there is an appropriate system of key holding management.

Health and Safety

To be aware of and adhere to statutory school regulations, legislation and procedures, national legislation (Health and Safety, COSHH, Data Protection). To be responsible for the installation and regular maintenance of intruder and fire alarm systems.

To undertake the periodic testing of the fire alarm system and equipment as detailed in the Fire Safety log book. To initiate and record regular fire drills.

To ensure the regular specialist inspection and maintenance of other facilities and services including, but not restricted to, fixed wiring, portable electrical appliances, heating systems and pressurization units, access systems, lifts, air conditioning units.

To be responsible for the management of Legionella prevention and Asbestos.

To monitor the safe storage and control of any potentially harmful materials and chemicals used within the School and ensure that such materials are appropriately marked and signposted.

Out of hours school use

To be responsible for the letting of the school premises to outside organisation and the wider community, ensuring a high level of customer satisfaction.

To accurately record the site usage to ensure that the school estate is used to its full potential.

To develop the lettings programme to ensure that income generation is maximized.

To manage and operate systems of staffing cover for lettings and other community usage of the premises, to advise on the security of buildings during periods of lettings and to ensure appropriate heating arrangements are made to meet lettings demands.

To manage site preparation for special events including concerts, open evenings, parents’ evenings, community lettings and examinations.

Budget Responsibilities

To manage premises related budgets to achieve maximum value for money.

To be responsible for ordering goods and checking invoices, monitoring premises related budgets and keeping stock records of all equipment and tools within the post holder’s sphere of responsibility.

Other responsibilities

To be responsible for the line management of all premises staff, identifying their training needs, drawing up their programme of work and monitoring productivity.

To attend site meetings as necessary.

To be responsible for your own continuing self-development, undertaking training as appropriate.

To undertake other duties appropriate to the grading of the post as required.

The needs of the school will require a flexible approach to shift work, including some work at weekends.