Wealth Management Client Administrator

Artemis Recruitment Consultants Ltd; Altrincham; Hybrid; GBP 27,000 - 36,000; Full time

Benefits offered by this job

25 days leave

Company pension

Life assurance

Employee benefits

Social events

Learning & development

Hybrid work

Collaborative team

Job summary

Artemis Recruitment Consultants Ltd in Altrincham, Cheshire, is seeking a proactive Senior Client Administrator to support financial planning advisers and clientsthrough the end-to-end administrative process. You will manage new business administration, maintain CRM records, liaise with providers, and ensure FCA-compliant documentation, with hybrid working after probation.

This role suits highly organised individuals who thrive in a busy, client‑facing environment and are committed to delivering

Qualifications

• Experience in financial services, wealth management or professional services.
• Excellent organisational skills and the ability to manage multiple priorities.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Professional and confident telephone manner.
• Proficient in Microsoft Office including Outlook, Word, Excel and Teams.
• Ability to work proactively and independently within a team.
• High level of integrity and confidentiality.

Responsibilities

• Process new investment, pension and protection applications.
• Monitor new business from submission through to completion.
• Liaise with providers and third parties to obtain updates and resolve outstanding requirements.
• Chase outstanding documentation and information to progress cases.
• Keep Advisers and clients updated throughout the application process.
• Maintain accurate client records and CRM systems.
• Take ownership of the business pipeline and ensure cases progress efficiently.
• Prepare client presentation packs and documentation for meetings and signatures.
• Support Advisers with post‑meeting administration and implementation of recommendations.
• Ensure FCA requirements are met in documentation.

Skills

Organization

Attention to detail

Communication skills

MS Office

Team player

Tools

Salesforce

Job description

Senior Client Administrator

Location: Altrincham, Cheshire

Salary: Competitive, depending on experience

Job Type: Full-time, Permanent

Hours: Monday to Friday, with flexibility on hours

Working Pattern: Hybrid working following successful completion of probation

The Role

We are looking for a proactive and highly organised Senior Client Administrator to join a growing financial planning team.

You will play a key role in supporting Advisers and clients throughout the financial planning process, taking ownership of new business administration and ensuring applications are processed accurately, efficiently and within agreed timescales.

This is an excellent opportunity for someone who enjoys working in a fast-paced, client-focused environment and takes pride in delivering a high level of service.

Key Responsibilities

Business Processing

• Process new investment, pension and protection applications.
• Monitor new business from submission through to completion.
• Liaise with providers and third parties to obtain updates and resolve outstanding requirements.
• Chase outstanding documentation, transfer requests and information to ensure cases progress efficiently.
• Keep Advisers and clients updated throughout the application process.
• Maintain accurate client records and CRM systems.
• Take ownership of the business pipeline and ensure cases are progressed efficiently.

Client Administration

• Maintain accurate client information within CRM systems.
• Prepare client presentation packs and documentation for meetings and signatures.
• Maintain accurate electronic client records.
• Support Advisers with post-meeting administration and implementation of recommendations.
• Ensure documentation is processed accurately and in line with FCA requirements.

Adviser & Client Support

• Arrange and support regular case review meetings with Advisers.
• Act as a key point of contact for Advisers, clients and providers.
• Provide professional and timely updates to clients.
• Build strong relationships with colleagues and external providers.

General Administration

• Support the smooth running of the office.
• Assist with general office administration and stock management.
• Contribute to improvements in administrative processes.
• Provide wider administrative support as required.

About You

The successful candidate will ideally have:

• Previous administration experience within financial services, wealth management or professional services.
• Excellent organisational skills and the ability to manage multiple priorities.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• A professional and confident telephone manner.
• Good Microsoft Office skills, including Outlook, Word, Excel and Teams.
• The ability to work proactively and independently while contributing positively to a team.
• A high level of integrity and commitment to confidentiality.

Desirable

• Experience using Salesforce or another CRM system.
• Knowledge of financial services administration and new business processing.
• Understanding of investments, pensions and protection products.
• Experience liaising with product providers and third parties.

About You

You will be a highly organised, proactive and client-focused individual who enjoys building strong relationships and delivering excellent service.

You will take ownership of your work, communicate confidently with Advisers and clients, and thrive in a busy environment where attention to detail is essential.

What's on Offer

• Competitive salary
• 25 days' annual leave plus your birthday off
• Company pension scheme
• Life assurance
• Employee benefits and discounts
• Company social events
• Ongoing learning and development opportunities
• Hybrid working following successful completion of probation
• Supportive and collaborative team environment

If you are an experienced Financial Services Administrator looking for your next opportunity in the Altrincham area, we would be keen to hear from you.