Warehouse Yard Coordinator

Direct Personnel (Midlands) Limited; Coleshill CP; On-site; GBP 21,000 - 30,000; Full time

Job summary

Direct Personnel (Midlands) Limited is seeking a Yard & Warehouse Co-ordinator to oversee day-to-day yard operations in Coleshill, ensuring safe and efficient movement of vehicles, goods and materials. You will coordinate arrivals, departures, loading/unloading and work closely with Goods In/Out, warehouse and transport teams.

You will act as main point of contact for visiting drivers, manage yard space to minimise congestion, maintain accurate records and support 6S and safety initiatives

Qualifications

• Experience in yard/wac kind of coordination is beneficial.

Responsibilities

• Coordinate day-to-day yard activities to ensure safe, efficient movement of vehicles and materials.
• Coordinate vehicle arrivals, departures, deliveries and collections with Goods In/Out, warehouse and logistics teams.
• Act as the key point of contact for visiting drivers and transport providers.
• Coordinate loading/unloading priorities and use of yard space to minimise congestion and support efficient vehicle turnaround.
• Manage waste contractor coordination to ensure timely waste collections and correct segregation.
• Communicate changes to delivery and collection schedules and ensure documentation is accurate.

Job description

• Coordinate the day-to-day activities within the yard to ensure the safe, efficient and effective movement of vehicles, goods, equipment and materials.
• Coordinate vehicle arrivals, departures, deliveries and collections, working closely with Goods In, Goods Out, warehouse and logistics teams to maintain the smooth flow of goods in and out of site.
• Act as the key point of contact for visiting drivers and transport providers, ensuring they are aware of relevant site procedures and directing them appropriately whilst on site.
• Coordinate loading and unloading priorities and the use of available yard space to minimise congestion, maintain safe access routes and support efficient vehicle turnaround.
• Manage and coordinate with waste contractors to ensure timely waste collections and correct segregation in accordance with site procedures.
• Monitor changing operational requirements throughout the day and adjust yard priorities accordingly, communicating any delays, conflicts or issues to the relevant teams and management.
• Liaise with drivers, transport providers, warehouse colleagues and internal departments to resolve issues relating to deliveries, collections, loading activities and associated documentation.
• Communicate changes to delivery and collection schedules promptly to relevant colleagues, drivers and managers.
• Ensure all relevant delivery, collection and transport documentation is completed accurately and any discrepancies are identified, investigated or escalated promptly.
• Maintain accurate records and systems relating to yard stock, deliveries, collections and material movements.
• Work with the wider warehouse team to ensure departmental KPIs and customer requirements are achieved.
• Maintain the yard in a clean, safe and organised condition and ensure available space is utilised effectively.
• Load and unload delivery vehicles safely, either manually or using FLT/pallet equipment where trained and authorised.
• Move goods, equipment and materials safely between the yard, warehouse, Goods In and Goods Out areas.
• Ensure materials and stock held within the yard are clearly identified, safely located, appropriately protected and accurately recorded.
• Check incoming and outgoing goods for damage, missing items, discrepancies or incorrect documentation and take appropriate action.
• Carry out regular yard checks to identify hazards, housekeeping issues, damage, stock discrepancies or unsafe conditions.
• Support safe traffic management within the yard, maintaining awareness of pedestrians, visiting drivers, vehicles and FLT movements.
• Support the segregation, disposal or return of damaged, waste or redundant materials in line with Company procedures.
• Operate Counterbalance FLT, Bendi FLT and pallet trucks as required, where appropriately trained and authorised.
• Provide hands‑on support across wider warehouse operations where required to meet business and customer needs, including Goods In, Goods Out, picking, checking, stock movements, put‑away, replenishment, loading/unloading and associated system and documentation requirements.
• Receive goods into the warehouse in line with customer requirements and Company procedures, ensuring stock is accurately booked in and located appropriately.
• Support the accurate picking, checking, preparation, labelling and dispatch of goods in line with customer requirements.
• Maintain accurate stock and system records and report or investigate discrepancies as appropriate.
• Liaise with logistics partners and internal teams regarding delivery and collection requirements and booking slots.
• Support colleagues and other operational areas during busy periods, absence or where required to meet the varying needs of the business.
• Take a proactive approach to Health & Safety within the yard and warehouse, ensuring work is undertaken in line with relevant risk assessments, Safe Systems of Work and Company procedures.
• Identify and immediately report hazards, defects, spillages, equipment damage, unsafe conditions, accidents and near misses through the appropriate Company processes.
• Ensure visiting drivers, contractors and other visitors under your control are made aware of relevant site hazards, emergency procedures and safety requirements.
• Maintain good housekeeping standards across the yard and warehouse and take appropriate action to rectify issues where possible.
• Support internal and 6S audits and proactively identify opportunities to improve safety, stock integrity, space utilisation and operational efficiency.
• Ensure all activities comply with Company Health & Safety, Quality and Environmental policies and procedures.
• Proactively identify and suggest improvements to yard and warehouse processes, considering the impact on other departments and the wider business.
• Work in line with departmental KPIs and support the achievement of operational and customer service objectives.

Other Duties

• Act as an ambassador, promoting the Company's values, culture and internal and external customer experience.
• Undertake any other duties commensurate with the level of the role as required to meet the varying demands of the business.