Warehouse Coordinator

Artiq; Greater London; Hybrid; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

Artiq is seeking a Warehouse Coordinator to manage our London-based art storage unit and support HQ office functions as needed. You will oversee stock, coordinate deliveries, and ensure the space is safe, compliant and well organised for project deliveries.

Working with a small team, you will maintain accurate records in Airtable and Swan, prepare artworks for installations, and liaise with artists and couriers to ensure smooth operations and timely project delivery.

Qualifications

• Proven work experience as a fine art Technician or Warehouse Technician.
• Ability to implement process improvements and manage stock accurately.

Responsibilities

• Serve as primary contact for artists and couriers delivering to and collecting from the warehouse.
• Maintain tidy warehouse and liaise with trades people and warehouse owners on maintenance issues.
• Assist with project paperwork and logistics, including purchase orders and transport arrangements.
• Maintain storage system for efficient space utilisation.
• Prepare artworks for Technicians according to install calendar and instructions.
• Ensure health, safety and security standards are met.

Skills

Fine art Technician

Warehouse Technician

Strong communicator

Stock management

Tools

Airtable

Swan database

Job description

Artiq is a dynamic team over of 45 people, bringing momentum to a new arts economy where artists and creative businesses can thrive, and careers can be built. Working with an international client base, we are growing fast and creating new opportunities all the time for talented people passionate about art.

Based in London and operating in 25+ countries, we work with and represent some of the best artists in the world and help our clients to build collections and experiences, giving them unrivalled access to the cultural world.

Purpose of the role

The Warehouse Coordinator will meticulously run and manage Artiq’s art storage unit and support with office management at HQ as needed, including:

• Managing the warehouse in compliance with Artiq policies.
• Overseeing receiving, handing out and storage of artworks and related comms.
• Maintaining accurate stock records.
• Assisting Technicians and Project Delivery team as required.
• Assisting Group EA with ad hoc office management duties as required at HQ.

Reports to

Head of Project Delivery and Senior Technician (dotted line)

Key responsibilities

• Serve as the primary point of contact for artists and couriers delivering to and collecting from the warehouse.
• Maintain the warehouse space, keeping it tidy and in good working order, including liaising with trades people and warehouse owners on maintenance issues.
• Assist with project paperwork and logistics, including but not limited to, creating purchase orders and organising transport and couriers.
• Maintain the storage system, ensuring efficient space utilisation.
• Gather artwork and materials for Technicians according to the install calendar and Project Managers’ instructions, ensuring that they are well prepared for all jobs.
• Manage stock control and reconcile with internal storage database (Airtable) as well as Artiq’s artwork database (Swan).
• Where necessary, repair or re-frame artworks in Artiq’s collection.
• Purchase and maintain a stock of tools, fixings and supplies for Technicians’ usage.
• Condition check artworks arriving in the warehouse and maintain records for insurance purposes.
• Meet regularly with Project Delivery team to assess, analyse and develop actionable plans for loss prevention and productivity.
• Work with Project Delivery team and the Artist Liaison to contact artists for the collection of artworks in long term storage.
• Work with the Senior Technician to keep the Artiq van clean and well stocked.
• Assist Technicians on-site with client installs as needed.
• Maintain excellent standards of health and safety, hygiene and security.
• Assist Group EA with key office-based events such as quarterly townhalls.
• Backfill basic workplace/office management responsibilities such as ordering supplies when Group EA is away.

What we're looking for

• A self-starter who takes a proactive approach to condition reporting and stock management.
• A strong communicator who delivers an exceptionally high level of service to colleagues, artists and the artworks in our care.
• Proven work experience as a fine art Technician and/or a Warehouse Technician.
• Proven ability to implement process improvement initiatives.
• Leadership skills and ability to work independently.
• Strong decision-making, organisation and problem-solving skills.
• Excellent communication skills.
• UK full driving license (some support driving our Artiq van may be required).

c.£32,000 depending on experience, plus discretionary bonus

Deadline

Monday, August 31

Additional information

This is a full-time role based in our London warehouse.

Artiq is committed to equality of opportunity for all staff and encourages applications from individuals regardless of age, disability, sex, gender identity, sexual orientation, pregnancy and maternity, race, religion and belief.

Please note that due to the high volume of applications we receive, we are not able to get back to everyone. We will be in touch with you directly if you are successful in being selected for interview, or if we have additional questions.

Rest assured, all applications are carefully reviewed and we appreciate the time and effort you've invested in applying. Thank you for your understanding.