Ward Administrator

NHS Jobs; Arundel; On-site; GBP 18,000 - 26,000; Full time

Job summary

NHS Jobs in the United Kingdom is seeking an administrator to support ward operations within a healthcare environment. You will provide administration and clerical support on the units, ensuring efficient communications and assisting with recruitment processes.

In this role you will work as part of a team, demonstrate good interpersonal and communication skills, and assist with updating Healthroster and other staff systems as required by the Ward Manager or Matron.

Responsibilities

• a) Assists the Ward Manager / Matron with any review of office oradministrative procedures by inviting and collating feedback from clinicaland administrative colleagues
• b) Contributes own ideas and suggestions for service improvementsc)
• c) To assist collate and maintain various staff databases as directed by their line managerd) To assist with new staff induction, ordering uniforms and otheradministrative functions required for new staff memberse) Support senior nursing staff in the production of management information including both personal and activity reports

Job description

Main tasks

• a) To provide administration and clerical support on the units ensuring that an efficient communications systems are adhered tob)
• b) Provides solutions for routine queries/concerns about services and deciding what to refer to senior staffc)
• c) To provide essential cover for other administrative staff as requested by the ward managerd)
• d) Able to demonstrate good interpersonal skills and communication skills working effectively as part of a team within a healthcare environment with patients,visitors, relatives as well as medical, nursing and therapy staffe)
• e) Use of initiative and ability to prioritise own workf)
• f) Arrange team meetings as requested by colleagues across a designated groupof ICUsg)
• g) To be the point of contact as SystmOne champion to disseminate new functions within the system and ensure all staff are made aware of any changesh)
• h) Support the Ward Manager in the recruitment and retention of new staff and associated processes used by the Trust e.g. NHS Jobs / TRACi)
• i) Assist the Ward Manager is reviewing office / administrative proceduresj)
• j) To liaise with senior nursing staff regarding forthcoming staffing requirements for Bank and or Agency staff and to assist with booking and recording appropriate coverk)
• k) To place orders in line with set protocols, checking deliveries and ensuring they are correctl)
• l) Under the direction of the Ward manager provide support to update Healthroster as requiredm)
• m) Places orders for clinical supplies as directed by the Ward Manager or Matronn)
• n) Ensures requisitions and invoices are checked and approved by an appropriate managero)
• o) Maintains accurate computer records and information on the relevant systemssp)
• p) To participate with in-service training as identified through PDR

Main responsibilities

• a) Assists the Ward Manager / Matron with any review of office oradministrative procedures by inviting and collating feedback from clinicaland administrative colleaguesb)
• b) Contributes own ideas and suggestions for service improvementsc)
• c) To assist collate and maintain various staff databases as directed by their line managerd)
• d) To assist with new staff induction, ordering uniforms and otheradministrative functions required for new staff memberse)
• e) Support senior nursing staff in the production of management information including both personal and activity reports