Ward Administration Assistant

Transformation Unit; Rochford; Remote; GBP 26,000 - 27,000; Full time

Benefits offered by this job

Season Ticket Loans

NHS discounts for staff

Excellent Training facilities andOpens

Buying and Selling annual leave scheme

The opportunity to work bank shifts

Salary Sacrifice schemes including leа

Day One Flexible Employer

Job summary

Essex Partnership University NHS Foundation Trust is seeking a Ward Administration Assistant (Band 3) for a 6-month fixed-term contract at Rochford Community Hospital. The role is full-time (37.5 hours per week) with a salary of £25,760–£27,476 per annum.

You will support the clinical team in inpatient care, coordinating administration, patient records and liaison with multi-disciplinary colleagues to ensure smooth ward operations.

Qualifications

• Effective communication skills, verbally, listening and written including IT literacy.
• Demonstrates a professional manner enabling good team working.
• Educated to GCE/GCSE (Maths and English) or equivalent.
• Basic understanding of legislation relating to care.

Responsibilities

• Maintain effective relationships with patients, their relatives and other carers.
• Maintain effective relationships with members of the multidisciplinary team, Trust and other statutory and voluntary organisations.
• Implement prescribed nursing care to patients, taking into account physical, psychological, emotional and spiritual needs.
• Fulfil the role of Associate/Co Worker under the supervision of a qualified nurse/clinician.

Skills

Effective communication

Team working

IT literacy

Education

GCSE Maths and English

Job description

Main area Administration Assistant Grade Band 3 Contract Fixed term: 6 months (Contract to end on 31/03/2027) Hours Full time - 37.5 hours per week Job ref 364-B-455

Employer Essex Partnership University NHS Foundation Trust Employer type NHS Site Rochford Community Hospital Town Rochford Salary £25,760 - £27,476 per annum Salary period Yearly Closing 04/10/2026 08:00

Ward Administration Assistant

Band 3

Please be aware that, due to current allocation constraints, Certificates of Sponsorship (CoS) are being prioritised for registered roles at this time.

Our Trust cares for more than 100,000 patients at any one time across our community health, mental health and learning disability services across Essex and parts of Bedfordshire and Suffolk.

We want you to be part of our journey of transformation, where our patients and their families are at the heart of everything we do and to achieve our vision to be the leading health and wellbeing service in the provision of mental health and community care.

You’ll be part of a Trust where you will be supported to be your authentic self and be the best you can be, where we will help you to grow, develop and thrive.

The Trust is recognised by the University of Essex and is a top provider of apprenticeships for people looking to be an assistant practitioner, senior health care support worker (CAP). Our trailblazing CAP apprenticeship won a national HSJ Award.

We are also recognised as a Veteran Aware Trust and holder of gold accreditation from the Ministry of Defence Employment Recognition Scheme. Our services are highlighted as an exemplar of good practice, producing the best care for more than 3.500 armed forces veterans in the past seven years.

We have been shortlisted and won national awards. We are an inclusive organisation and Level 3 Disability Confident Leader Trust.

We are constantly innovating and looking for new ways to deliver care, such as using technology to enhance patient care and working with partners to launch new services such as the Basildon Mental Health Urgent Care Department, virtual hospitals and falls response cars.

Join us and you’ll do the best work of your life – and make a difference to other people’s lives. What we do together, matters.

Job overview

You will be responsible for assisting the professional team in providing care for patients in an inpatient environment. Working from time to time without direct supervision but under the supervision of qualified team member, you will implement and assist with the evaluation of individual plans of care for patients and in their management and care under the guidance of the ward manager. You will be expected to work collaboratively with key partner organisations, service users, carers, clinicians and other practitioners within the multi-disciplinary team in delivering services; providing a 7 day a week, 24 hours a day service for 365 days a year working shifts as appropriate and as rostered. In delivering your duties you are expected to display behaviours that are aligned with the Trust values and as required in accordance with the NHS Constitution at all times.

Main duties of the job

- Maintain effective relationships with patients, their relatives and other carers

- Maintain effective relationships with members of the multidisciplinary team, Trust and other statutory and voluntary organisations.

- Implement prescribed nursing care to patients, taking into account physical, psychological, emotional and spiritual needs

- Fulfil the role of Associate/Co Worker under the supervision of a qualified nurse/clinician.

- Report and record the results of implemented plans of care in the appropriate and agreed format.

Working for our organisation

EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;

• Season Ticket Loans
• NHS discounts for staff
• Excellent Training facilities and opportunities
• Buying and Selling annual leave scheme
• The opportunity to work bank shifts and expand knowledge and experience in other areas
• Salary Sacrifice schemes including lease cars and Cycle to Work
• Day One Flexible Employer

The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment

Join our Staff bank

What is Staff Bank?

Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.

All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.

If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.

Detailed job description and main responsibilities

Please refer to the attached Job Description and Person Specification for a more detailed list of responsibilities relating to this role.

Person specification

• Effective communication skills, verbally, listening and written including IT literacy.
• Can demonstrate a professional manner enabling good team working.
• Educated to GCE/GCSE (Maths and English) or equivalent.
• Basic understanding of legislation relating to care.

Please be aware that, due to current allocation constraints, Certificates of Sponsorship (CoS) are being prioritised for registered roles at this time. Important note: please ensure that as part of your application, you include professional references with business contact information covering your last three years of employment history. We are unable to accept personal or character references.

As a newly appointed employee, you are responsible for incurring the cost of your initial DBS check relevant to your post; the amount will be deducted from your first salary with the Trust.

Our Trust is an Equal Opportunities Employer. We particularly welcome applications from people with experience of using mental health services. We also hold the Disability two tick symbol and have made the pledge to commit to employing more people with learning disabilities, we encourage people with a disability to apply. If you require this application form in another format i.e. Braille or audio tape etc, please contact the Recruitment Department on 01375 364513 or email [e-mail] and we can arrange for this to be dispatched to you.

The Trust has the right to expire vacancies prior to the closing date if they so wish. The Trust makes every attempt to contact all applicants and we strongly advise that you check the email account which is registered with NHS Jobs regularly, we would advise however due to the high number of applications we receive that if you have not heard from us within three weeks of the closing date your application has been unsuccessful on this occasion.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults, and expect all staff to undertake this commitment. Applicants will be subject to robust safer recruitment processes.

Important Notice: Recently the Health and Social Care Act 2008 (Regulated Activities) (Amendment) (Coronavirus) Regulations 2021 (the Regulations) which amended on 22 July 2021 and come into force on 11 November 2021 that anyone directly employed to work in a Care Home or who are required as part of their role to be deployed to a CQC registered care home are required to have had both their COVID vaccinations, unless they are exempt. This is therefore a requirement of this role and will form part of our pre-employment checks.

Please note -staff who are formally at risk within the organisation will be given priority in securing alternative employment. Should it come to light that a post being advertised by the Trust is considered ‘suitable alternative employment’ to an individual who is at risk, the recruiting manager will be advised and the post will be withdrawn from NHS Jobs.

Use of Artificial Intelligence (AI)

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.