VT8109 - Transport Stores Clerk

West Yorkshire Police; Wakefield; Hybrid; GBP 19,000 - 24,000; Full time

Job summary

West Yorkshire Police’s Transport Directorate is seeking a Stores Clerk to support vehicle workshops by managing stock, ordering parts and maintaining records.

The role requires good IT skills, knowledge of stock systems, driving licence and strong organisational abilities to keep the fleet supplied and downtime to a minimum. You will work closely with workshop staff and suppliers to ensure timely parts delivery.

Qualifications

• Strong stock control and inventory management experience.
• Good IT skills including Microsoft Office and stock systems.
• Ability to work to tight deadlines and maintain accuracy.

Responsibilities

• Manage stock levels across vehicle workshop stores and record movements.
• Ensure timely supply of parts and materials to support maintenance schedules.
• Liaise with workshop staff and suppliers to source parts for repairs.

Skills

Stock control

IT skills

Organisation

Communication

Teamwork

Attention to detail

Tools

Computerised stock management systems

Fleet Management Systems (FMS)

Microsoft Office

Job description

Transport Directorate | Scale 3

Reporting to: Stores Team Leader

Location: Unit 41A, Transport

About the Role

We are looking for a motivated and organised Stores Clerk to support the efficient operation of our Vehicle Workshops within the Transport Directorate. This is an excellent opportunity for an individual with strong administrative, stock control and customer service skills who thrives in a fast-paced environment.

As a Stores Clerk, you will play a vital role in ensuring workshop staff have timely access to parts, equipment and materials required to keep vehicles operational and minimise downtime.

Key Responsibilities

• Manage and control stock levels, inventory movements and stock records across vehicle workshop stores.


• Ensure the timely supply of parts and materials to support workshop operations and vehicle maintenance schedules.


• Liaise with workshop management and technicians to identify and source parts for planned and urgent vehicle repairs.


• Process goods requests using computerised stock and fleet management systems.


• Coordinate with suppliers to obtain stock and Vehicle Off Road (VOR) parts as quickly as possible.


• Support warranty claim administration and maintain records of warranty items for inspection purposes.


• Verify supplier invoices and associated documentation before submission for payment.


• Monitor stock usage trends and demand to maintain efficient inventory levels.


• Maintain records and control the movement of specialised police communication equipment.


• Conduct stock checks and audits in accordance with departmental policies and procedures.


• Work collaboratively with colleagues and suppliers to ensure high levels of service and operational effectiveness.


• Promote and uphold the Police Code of Ethics, demonstrating respect, fairness, integrity and professionalism in all interactions.

About You

• Basic knowledge of motor trade parts and goods systems.


• Good IT skills, including the use of computer systems and Microsoft Office applications.


• Basic knowledge of vehicle components and operations.


• Full UK/European driving licence.


• Strong organisational skills with excellent attention to detail.


• Effective communication and customer service skills.


• Ability to work independently and as part of a team.


• Previous experience of stock control and inventory management.


• Experience working within a transport, fleet, automotive or workshop environment.


• Familiarity with computerised stock management systems.


• Knowledge of Fleet Management Systems (FMS)


• Experience of liaising with suppliers and managing parts procurement.

What We Offer

This is an excellent opportunity to join a professional and supportive team, contributing directly to the effective operation of the Transport Directorate. You will play a key role in ensuring the availability of parts and equipment required to maintain the fleet and support operational policing.

If you are organised, proactive and have an interest in vehicles, stock management and customer service, we would welcome your application.

This vacancy will close on 29th November 2026 at 2355 hours.

West Yorkshire Police is committed to improving the diversity of its workforce to better reflect the diverse communities we serve. We welcome applications from all minority groups and individuals who identify with one or more of the protected characteristics as defined by the Equality Act 2010.

Applicants should be aware that it is not always possible to carry out adequate vetting checks on persons who have not been resident within the UK for the last three years. Therefore, where this applies, applicants may be refused because it was not possible to vet them to the appropriate standard.