Volunteer Secretary- Newcastle | Make a Smile

Make a Smile; Cardiff; On-site; GBP 10,000 - 40,000; Full time

Job summary

A leading non-profit organization seeks a Volunteer Secretary in Cardiff to help run the local chapter effectively. The role involves managing meetings, communication, and documentation, while enhancing volunteer engagement and coordination within the community. Ideal candidates possess strong administrative skills and are proactive team players.

Qualifications

• Strong organisational and administrative skills.
• Experience managing meetings and keeping records.
• Reliability, proactivity, and collaborative attitude.

Responsibilities

• Organise chapter meetings and manage agendas.
• Ensure clear communication and document management.
• Coordinate volunteer socials and support chapter activities.

Skills

Organisational skills

Communication skills

Time management

Attention to detail

Proactivity

Collaboration

Tools

Microsoft Word

Microsoft Excel

OneDrive

Job description

Volunteer Secretary- Newcastle | Make a Smile

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Volunteer Secretary- Newcastle | Make a Smile

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The Chapter Secretary plays a key role in supporting the smooth running of their local chapter. They are responsible for ensuring that communication, organisation, and compliance tasks are handled effectively at the chapter level.

What difference will you make?

The Chapter Secretary helps the chapter run smoothly by ensuring clear communication and prompt email responses. The Secretary keeps meetings organised with well-structured agendas and accurate minutes. By managing documents on Onedrive, they maintain continuity and easy access to key information. The Secretary support boosts volunteer engagement through regular check-ins and help with socials. Overall, they strengthen the chapter’s organisation, professionalism, and team coordination.

What are we looking for?

The Chapter Secretary should have strong organisational and administrative skills, with the experience to coordinate meetings, manage calendars, and keep accurate records. Attention to detail, good communication skills and time management are essential in addition to being reliable, proactive and collaborative.. Familiarity with Microsoft Word, Excel, OneDrive.

What will you be doing?

The Chapter Secretary ensures the smooth running of the local chapter by managing communication, meetings, and documentation. The Secretary is responsible for organising chapter meetings, prepare agendas, take structured minutes, and upload them to Onedrive, ensuring they are shared with all attendees. In addition the Secretary also help coordinate volunteer socials and support chapter activities.

Seniority level

• Seniority level

  Not Applicable

Employment type

Job function

• Job function

  Strategy/Planning, Management, and Human Resources

• Industries

  Hospitals and Health Care

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