Volunteer Secretary- Birmingham | Make a Smile

Make a Smile; Cardiff; On-site; GBP 10,000 - 40,000; Full time

Job summary

Make a Smile is seeking a Volunteer Secretary to support the smooth running of their local chapter in Cardiff. The role involves managing communication, organising meetings, and keeping records, which is crucial for effective volunteer engagement and chapter coordination.

Qualifications

• Strong organisational and administrative skills.
• Ability to coordinate meetings and manage calendars.
• Familiar with Microsoft tools.

Responsibilities

• Ensure smooth running of the local chapter.
• Organise chapter meetings and document minutes.
• Coordinate volunteer socials and support chapter activities.

Skills

Organisational skills

Administrative skills

Attention to detail

Communication skills

Time management

Proactive

Collaboration

Tools

Microsoft Word

Microsoft Excel

OneDrive

Job description

Volunteer Secretary- Birmingham | Make a Smile

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Volunteer Secretary- Birmingham | Make a Smile

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The Chapter Secretary plays a key role in supporting the smooth running of their local chapter. They are responsible for ensuring that communication, organisation, and compliance tasks are handled effectively at the chapter level.

What difference will you make?

The Chapter Secretary helps the chapter run smoothly by ensuring clear communication and prompt email responses. The Secretary keeps meetings organised with well-structured agendas and accurate minutes. By managing documents on Onedrive, they maintain continuity and easy access to key information. The Secretary support boosts volunteer engagement through regular check-ins and help with socials. Overall, they strengthen the chapter’s organisation, professionalism, and team coordination.

What are we looking for?

The Chapter Secretary should have strong organisational and administrative skills, with the ability to coordinate meetings, manage calendars, and keep accurate records. Attention to detail, good communication skills and time management are essential in addition to being reliable, proactive and collaborative.. Familiarity with Microsoft Word, Excel, OneDrive.

What will you be doing?

The Chapter Secretary ensures the smooth running of the local chapter by managing communication, meetings, and documentation. The Secretary is responsible for organising chapter meetings, prepare agendas, take structured minutes, and upload them to Onedrive, ensuring they are shared with all attendees. In addition the Secretary also help coordinate volunteer socials and support chapter activities.

Seniority level

• Seniority level

  Not Applicable

Employment type

Job function

• Job function

  Strategy/Planning, Management, and Human Resources

• Industries

  Hospitals and Health Care

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