VIP Meetings Executive

WHIS (Women's Health Innovation Summit); Greater London; Hybrid; GBP 36,000 - 48,000; Full time

Benefits offered by this job

Personal development budget (£100)

Wellness budget (£200)

Hybrid working (3 days in office, 2 at

Regular international travel to the US

Birthday off

Job summary

Kisaco Research is seeking a VIP Meetings Executive to oversee the VIP attendee experience across multiple events, coordinating bespoke 1:1 meetings and high-touch concierge services for senior stakeholders worldwide.

The role involves profiling attendees, arranging AI-powered meeting agendas, and onsite delivery with regular travel to the US; hybrid work with in-office and remote days, plus international travel.

Qualifications

• Experience in client-facing or coordination roles is desirable.
• Strong communication with senior professionals.
• Excellent organizational skills.

Responsibilities

• Own the end-to-end VIP attendee experience across multiple events.
• Support with profiling VIP attendees to understand their business priorities and objectives
• Run 1:1 calls with senior stakeholders to build relationships and align on meeting expectations
• Curate personalised meeting agendas through strategic AI-powered matchmaking
• Act as the main point of contact for VIPs, both pre-event and onsite, communicating through a mix of different channels including via MS Teams, email & Linkedin.
• Leading the delivery of onsite VIP experiences, managing 1:1 meeting schedules and providing a high-touch, concierge-style service. This includes regular travel to the US.

Skills

Senior stakeholder communication

Highly organised

Relationship-driven

Multi-tasking

Client-facing experience

Tools

MS Teams

LinkedIn

Job description

At Kisaco Research, we connect the world's brightest minds through world-class B2B conferences and exhibitions, and we specialise in fast-growing industries across our core portfolios in Tech, Consumer, Legal and Healthcare.

We're looking for a VIP Meetings Executive to join Kisaco Research and support the growth of our meetings exchange business, working across all our portfolios and building relationships with senior stakeholders globally. This is a client-facing, relationship-driven role where you'll work closely with senior executives across multiple industries, curating tailored event experiences and facilitating high-value 1:1 meetings.

You'll sit at the centre of attendee experience, ensuring every interaction is well matched, well prepared, and delivers real value.

Key Responsibilities

• Own the end-to-end VIP attendee experience across multiple events.
• Support with profiling VIP attendees to understand their business priorities and objectives
• Run 1:1 calls with senior stakeholders to build relationships and align on meeting expectations
• Curate personalised meeting agendas through strategic AI-powered matchmaking
• Act as the main point of contact for VIPs, both pre-event and onsite, communicating through a mix of different channels including via MS Teams, email & Linkedin.
• Leading the delivery of onsite VIP experiences, managing 1:1 meeting schedules and providing a high-touch, concierge-style service. This includes regular travel to the US.

We’re Looking For Someone Who Is

• Confident communicating with senior professionals
• Highly organised, with strong attention to detail
• Relationship-focused and proactive in their approach
• Comfortable managing multiple workstreams in a fast-paced environment
• Previous experience in a client-facing or coordination role is desirable, but not essential.

Why Join Kisaco

• Career progression based on performance, not tenure
• £100 personal development budget and £200 personal wellness budget
• Hybrid working (3 days in office, 2 from home)
• Regular international travel to the US as part of event delivery
• Access to leading tools and systems to support your role
• 25 days annual leave (in addition to bank holidays), plus your birthday off and increasing allowance with tenure
• Regular social and charitable events, including Summer and Christmas parties
• A role with purpose, helping shape the future of key global industries