VFX Scheduler (6-month Fixed Term)

Framestore VR Studio; Greater London; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Hybrid work policy

London studio attendance on Mondays

Job summary

Framestore is seeking a proactive Talent Coordinator to join our Talent team in London. You will be the welcoming face of the department, lead onboarding, inductions and training for new joiners, and coordinate start dates and kit requirements.

You’ll manage seating, attendance records, and work closely with HR and Systems to keep the studio running smoothly. The role is hybrid with three days in the London studio, Monday attendance mandatory.

Qualifications

• Must handle sensitive data with discretion and professionalism.
• Proactive, solution-oriented mindset with initiative.
• Flexible attitude to adapt to changing priorities and ad hoc requests.
• Excellent communication and a clear, friendly manner.
• Exceptional organizational skills and attention to detail.
• Ability to work under pressure in a fast-moving environment.

Responsibilities

• Lead onboarding, inductions and training for new joiners.
• Coordinate start dates and kit requirements; liaise with HR and Systems.
• Manage seating arrangements for all studio teams.
• Maintain attendance and absence records with up-to-date data.
• Provide holiday cover and support ad hoc admin tasks during busy periods.
• Assist production operations with travel, accommodation and couriers.

Tools

Google Workspace

Job description

Framestore brings together world-class producers, artists, and technologists to craft visually striking work across advertising, episodic, and immersive productions. Our teams blend creative ingenuity with cutting-edge technology to deliver high-end visual effects, immersive storytelling, and premium content for global clients, brands, and broadcasters.

Framestore combines talent and technology to bring life to everything we create. Driven by creativity and inspired by the future, we set out every day to reframe the possible.

About the role

This is an existing role within our Talent team. You'll be the welcoming face of talent and the very first point of contact for everyone joining us. You'll play a vital role in keeping our department running seamlessly by leading onboarding, conducting inductions, and running training for new joiners.

In this role, you will build strong working relationships across the studio, acting as the key link between our team, HR, and Systems to keep everyone aligned on start dates and kit requirements. You'll also manage seating for the department and keep crucial attendance and absence records up to date.

We operate a hybrid working policy, requiring 3 days a week in our London studio for this role. Studio attendance on Mondays are mandatory so you can welcome and induct our new joiners in person. We are looking for someone proactive, flexible, and deeply trustworthy who approaches sensitive and confidential information with care and complete discretion.

You’ll also.

• Manage all seating arrangements for the Advertising, Episodic and Immersive teams.
• Partner closely with HR and Systems teams to manage expectations around new starter dates, equipment, and kit requirements.
• Build and maintain strong working relationships across HR, Systems, and wider studio departments.
• Maintain accurate absence and studio attendance records, pulling key data reports whenever required.
• Stay flexible and adopt a hands-on approach to ad hoc admin tasks, helping out during busy periods or providing holiday cover.
• Support the production finance process alongside our Production Operations Coordinator.
• Coordinate travel, accommodation, and couriers for talent events and operational needs.
• Help set up training sessions, attend team meetings, and take clear notes.

Requirements

• Utmost discretion, maturity, and professionalism when handling sensitive data, including salaries, performance details, and personal matters.
• A proactive, solution-oriented mindset with plenty of initiative.
• A flexible attitude and the ability to adapt quickly to changing priorities or ad hoc requests.
• Advanced skills in Google Suite.
• Excellent communication skills with a clear, friendly, and approachable manner.
• Exceptional organisational skills with a keen eye for detail.
• Ability to work effectively under pressure in a fast-moving environment.
• A reliable, responsible attitude and strong work ethic.

Desirable Skills:

• Previous experience in an administrative role within a studio, agency, or creative environment.
• Familiarity with scheduling tools or administrative databases.

Our Commitment

Framestore is proud to employ extraordinary talent across all genders, races, nationalities, religions, ages, abilities, and sexual preferences. We aim to encourage and support all of our current and future employees to achieve their potential. No job applicant will receive less favourable treatment on any basis when applying for a career with us.

We review all applications manually and do not use artificial intelligence to screen candidates. If you require any adjustments or support during the application process, please let us know - we are happy to accommodate your needs.