Venue Consultant Live Project Management · ·

DRP Group; London; On-site; GBP 150,000 - 200,000; Full time

Job summary

An established communications agency is seeking an organisational superstar to enhance client experiences through imaginative venue sourcing and meticulous project management. This role involves collaborating with a dynamic team, negotiating with suppliers, and creating show-stopping proposals that meet diverse client needs. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional attention to detail and strong negotiation skills. Join a friendly team that values creativity and flexibility, and contribute to a culture where anything is possible. If you're passionate about delivering exceptional results, this opportunity is perfect for you!

Qualifications

• Proven experience in an agency-based environment with strong organisational skills.
• Excellent negotiation and communication skills with attention to detail.

Responsibilities

• Find imaginative venues for projects and negotiate the best rates.
• Produce client proposals and manage multiple projects simultaneously.
• Keep venue databases updated and ensure compliance with contracts.

Skills

Organisational Skills

Negotiation Skills

Communication Skills

Attention to Detail

Client Proposal Management

Event Organising

Financial Management

Venue Knowledge

Active Listening

Project Management

Job description

Your reason for being here…

Your purpose here at DRPG is to create a client experience like no other, knowing those who encounter the work we produce will find it unforgettable for all the right reasons.

The way you roll…

You’re an organisational superstar, applying that incredible knack to ensure that you get the perfect venue for each and every project.

You know what to do from the get-go, and you’re not only a confidence connoisseur, but a master job juggler (wow!) and always have your logic cap on to add to that stylish excellence of yours.

You’re a whizz at ensuring compliance across every element, with that meticulous attention to detail you have. Our philosophy here at DRPG is ‘anything’s possible’, so you will need to be onboard with this, going above and beyond.

How you make it all possible…

• Going above and beyond to find suitable, relevant and imaginative venues throughout the UK and worldwide
• Acting as a consultant to the wider team; challenging the venue brief to ensure it is specific and will bring in the best venue for the project
• Focusing on providing solutions to challenges, including suggestions for approaching things differently that may create more opportunities
• Keeping updated on venue and product knowledge through attending supplier meetings, FAM trips, visiting venues, related exhibitions and reading industry news
• Negotiating with suppliers to achieve the very best rates and added value deals
• Preparing venue and product proposals including recommendations for use and most suited options together with a rationale
• Producing accurate cost tables and comprehensive venues tried lists (VTL) for each search
• Attending proposal meetings with the PM/AD and consult on proposals
• Acting as a supplier liaison and championing providing unrivalled support
• Keeping our venue databases and previous history information up to date
• Ensuring the best Ts&Cs are agreed for our clients via contract negotiation and management
• Efficiently chasing suppliers for information to ensure the project timelines are always met
• Regularly attending live projects to keep your knowledge fresh of how the venues are used
• Carrying out any reasonable request by the department Director and Manager
• Reporting to Clients/Project Managers/Directors as required

This list is not exhaustive, and you will be expected to work flexibly and undertake other such duties as the management may, from time to time, reasonably require.

What’s in your toolbox…

• Proven experience within an agency-based environment
• Excellent rapport building, active listening and communication skills - all backed up and supported by proven relationships
• A cracking ability to produce show-stopping client proposals and manage multiple clients and projects simultaneously
• Excellent venue knowledge, both in the UK and Worldwide
• An impressive knowledge of event organising and operations, as well as hotel operations
• Strong negotiation skills
• Proven experience of financial and contract management
• Excellent attention to detail
• Minimum of one year experience of International and UK venue sourcing
• Experience of working in fast-moving and client-focused businesses

Get to know us…

We’re one of the most unexpectedly all-round capable communications agencies that’s been on the go for years – ever since our head honcho set up shop in a shed back in 1980, in fact.

Since then, we’ve made it our mission to make anything possible for our many and varied clients, putting our creative flair into delivering strategic communication campaigns, digital solutions, film and videos, events, exhibitions, and a whole lot more in between. We’ve grown a lot, but we’ve kept everything that made us great, back from the very day we first started out. Our global HQ and largest studios are smack bang in the middle of the UK and well worth a visit to see for yourself!

Hang on, there’s more…

The majority of the account team are based primarily in Hartlebury, but this role could work from our other offices across London and the UK. There will be times when you’ll need to work from our other offices and undertake other related commercial duties both in the UK. Flexibility is key!

We’re a friendly team. We really, really welcome anyone who wants to become part of a brilliant company. If you’re passionate with a cracking drive to deliver on our ‘anything’s possible’ mindset, we’d love to hear from you!

DRPG is an equal opportunities employer. We're committed to building a diverse, inclusive, and authentic workplace where everyone can be their best, so if you're excited about this role, we would love to hear from you and look forward to receiving your application.