Vehicle Administrator

Stratstone; Harrogate; On-site; GBP 6,300 - 7,000; Part time

Benefits offered by this job

Birthday day off

Family Leave policy

Salary Sacrifice car scheme

Paid volunteering day

Long service milestones

Tailored training

Cycle to work

High street discounts

Referral rewards

Job summary

Stratstone Harrogate BMW is seeking a part-time Vehicle Administrator to support the sales team with orders, registrations and handover documentation. The role focuses on accuracy, timely processing and contributing to a smooth customer experience.

In this position you’ll manage vehicle order data, handle registrations and taxation, and collaborate with colleagues to ensure every invoice and document is correct first time.

Qualifications

• Strong background in administration in a fast-paced environment.
• Proficiency with Microsoft Excel and digital systems for data handling.
• Excellent attention to detail and accuracy in documentation.

Responsibilities

• Ensure vehicle order information and documentation are accurate and up to date.
• Handle registrations and taxation for new vehicles with precision.
• Support the sales team from enquiry to handover to deliver an exceptional customer experience.
• Process invoices and register manufacturer warranties, keeping records up to date.

Skills

Administrative experience

Excel

Attention to detail

Collaborative work

Tools

Excel

Job description

Stratstone Harrogate BMW

Part Time - 10 Hours Per Week!

Basic salary of £6,609.2, pension, life assurance, exclusive company discounts on used car purchases, leasing deals and aftersales services

As a Vehicle Administrator at BMW you’ll ensure all vehicle orders, registrations, and handover documentation is completed on time and to the highest standard, supporting our sales team to ensure smooth day-to-day operations.

Working with BMW means joining a business that’s driving the modernisation of personal transportation. You’ll be supported by a team committed to your development, with opportunities to learn, grow and thrive in a fast-paced, dynamic environment. We’re looking for a Sales Administrator who is organised, detail-oriented and enjoys working collaboratively to get things right first time for our customers.

Your Journey as a Vehicle Administrator:

• Ensure all vehicle order information and documentation are accurate and up to date, helping deliver a smooth and professional experience for every customer
• Manage registration and taxation for new vehicles, handling documentation with precision to guarantee everything is completed correctly the first time
• Work closely with the sales team to support the entire sales process — from initial enquiry through to handover, delivering an exceptional customer experience every step of the way

• Process invoices and register manufacturer warranties efficiently, maintaining up-to-date and compliant records across all systems

Do you have what it takes to be a Stratstone colleague? We’re looking for someone who has:

• A strong background in administration, ideally in a busy, fast-faced environment where accuracy and attention to detail are key
• Confidence using Microsoft Excel and digital systems, through managing data, reporting and documentation daily
• The ability to prioritise multiple tasks and stay focused whilst finding solutions quicklyA keen eye for detail, ensuring every order, invoice and documentation is exactly how it should be
• Experience in the automotive industry would be advantageous, however this role would also be suitable for talented administrator from other sectors who are eager to learn

What we can offer you:

• Celebrate your special day with an extra day off on your birthday
• Our industry-leading Family Leave Policies ensure you’re supported when it matters most
• Access a new car through our Salary Sacrifice scheme and enjoy a smarter way to drive
• Take a paid day to volunteer and give back to a cause close to your heart
• We believe in recognising dedication and loyalty, that’s why we celebrate long service milestone anniversaries
• Unlock your potential with tailored training and endless career growth opportunities
• Commute for less with our cycle to work scheme
• Access high street discounts to make the everyday a little more rewarding
• Know someone perfect for Lithia UK? Earn rewards through our internal referral scheme

At Lithia UK, our growth is powered by our people:

As one of the largest automotive retailers globally, we’re passionate about transforming the future of personal transportation and setting new standards for exceptional customer experiences. Our values—Earn Customers for Life, Improve Constantly, Take Personal Ownership, and Have Fun!—fuel everything we do. Join us, and you’ll be part of a team that embraces innovation, champions personal growth, and celebrates success together. If you’re ready to make an impact in an environment that empowers you to drive change, we’d love to have you with us on this journey.

Lithia UK are an equal opportunities employer, and we are proud members of Automotive 30% Club, Diversity in Retail and Inclusive Companies. We welcome all applications regardless of age, race, religion, disability, gender or sexual identity, marital status, socio-economic background or Veteran status. We will also consider qualified applicants with prior criminal convictions, in accordance with the law.

We want your recruitment journey to be unique to you and as accessible as possible. If you need any additional support with your application or have specific requirements at any stage, please let us know via email: [e-mail]. Our team will be happy to support you throughout every stage of the process.