Vacancy for Exhibitions Coordinator

Teo Exhibitions; Greater London; On-site; GBP 19,800 - 24,200; Full time

Job summary

Teo Exhibitions is seeking an Exhibitions Coordinator to join their team at the Design Museum in London. This full-time permanent role involves managing exhibition files and documentation, liaising with venues, and overseeing exhibition installations and de-rigs.

The ideal candidate should have strong administrative, organizational, and communication skills, with a background in museum practices. The position includes a trial part-remote working arrangement, requiring some travel and weekend work.

Qualifications

• Exceptional administrative skills in a museum or gallery environment.
• Experience with transport, handling, and installation of objects.
• Strong organizational skills and great time management.

Responsibilities

• Manage exhibition and touring files and documentation.
• Assist with research for potential tour venues.
• Produce the touring e-bulletin and maintain online presence.

Job description

Job offer: Vacancy for Exhibitions Coordinator at the Design Museum.

Exhibitions Coordinator

Location: UK, London | Salary: £22,000.00 per annum | Employment: Permanent, full time

The Design Museum is looking for a self‑motivated Exhibitions Coordinator to help deliver its exciting programme of in‑house and touring shows. The successful candidate will support the delivery of many of the exhibitions and displays in the programme, working across different project management teams. They will work on exhibition tours, liaising with venues, planning transportation logistics, design adaptations and overseeing exhibition installations and de‑rigs at host venues.

This role will suit an individual with exceptional administrative skills, gained through working in a museum or gallery environment, and ideally with experience of museum practices relating to the transport, handling and installation of objects. An excellent communicator and problem solver, the post holder will need strong organisational skills, great time management, and the ability to adapt to a wide variety of challenges.

The Exhibitions Coordinator works within the Exhibitions team, and reports to the Exhibition Project Manager.

Responsibilities

• Manage exhibition and touring files and documentation such as object and packing lists.
• Manage and maintain all loan documentation, including liaison with lenders, sending out loan requests and loan agreement forms.
• Assist with the research for potential tour venues keeping meticulous records of approaches and compiling information packs for venues.
• Produce the touring e‑bulletin, create and update tour proposals and maintain the touring online presence on the museum website and other platforms.
• Issue insurance/govt. indemnity certificates as required and administer insurance requirements across Kensington and touring exhibitions.
• Raise purchase orders, expense claims and assist with budget management for Kensington and touring exhibitions.
• Lead, on occasion, the planning, installation and maintenance of smaller museum displays.
• Maintain databases such as CRM.
• Set up and minute key project and design meetings.
• Assist with the coordination of adapting an exhibition for tour, e.g. exhibition design.
• Obtain transport quotes, and liaise with lenders and transport companies to coordinate the delivery of exhibits to and from the museum and to touring venues.
• Ensure procedures are adhered to for the receipt and dispatch of exhibits.
• Maintain customs paperwork and provide information for customs import and export, ensuring that the museum complies with Government regulations on the use of temporary import facility and export licensing requirements.
• Manage condition reporting procedures.
• Assist with the sourcing of materials and equipment such as AV, lighting, props etc.
• Co‑ordinate proofing and editing stages for exhibition interpretation.
• Assist during the installation of exhibitions, including liaising with technicians, conservators and couriers, and supporting the Exhibition Manager to oversee packing and unpacking.
• Act as a museum courier, overseeing installations at tour venues.
• Manage the de‑installation of exhibitions.
• Serve as a rolling ‘Department Champion’ with responsibilities shared with other colleagues such as Volunteer Champion, Best Museum Practice Champion, Health and Safety Champion.
• Ensure excellent internal and external communication, liaising with other museum departments and external partners as required.
• Work with and support volunteers to ensure their full integration into the museum.

Location & Work Arrangement

The museum is trialling a part‑remote working arrangement, with staff working 60 % of their role at the museum and 40 % remotely. Some requirement to travel abroad and some evening and weekend work.