Utilities Controller & Accounts Payable Administrator

Vonder; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading company in hospitality is seeking a detail-oriented Utilities Controller & Accounts Payable Administrator in London. This dual-role focuses on managing utility processes for properties while supporting accounts payable functions. Candidates must have strong analytical skills, effective communication abilities, and familiarity with relevant software like Arthur and Xero.

Qualifications

• Relevant experience in property/utility management or accounts payable.
• Strong attention to detail and ability to multitask.
• Proficient in Excel and reporting tools.

Responsibilities

• Manage utility processes across property portfolio.
• Support accounts payable function and reconcile payments.
• Communicate with tenants and suppliers for compliance.

Skills

Attention to detail

Analytical skills

Communication skills

Excel proficiency

Education

Experience in property or utility management

Accounts payable experience

Tools

Arthur

Xero

SAP

Job description

Utilities Controller & Accounts Payable Administrator

Utilities Controller & Accounts Payable Administrator

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Job Overview:

We are seeking a detail-oriented and proactive individual to manage utility-related processes across our property portfolio and support theAccounts Payable function. This dual-role position requires strong analytical skills, efficiency in using property management systems, and effective communication with tenants, suppliers, and internal teams.

Key Responsibilities:

Utilities Management:

• Review the rent roll report regularly to identify tenants who have not switched utilities into their name; initiate and follow up on communications to ensure compliance.
• Issue Change of Tenancy (COT) forms to Pozitive Energy and local councils when required.
• Download and upload Nu World utility bills for tenants into Arthur using the bulk import feature, with data provided by the Nu World Admin Team.
• Reconcile Nu World payments (posted by the finance team) against charges posted in Arthur, allocating them appropriately to tenant statements.
• Retrieve consolidated bills from Data Energy for heating and post bulk utility charges in Arthur.
• Submit monthly meter readings to Eon Next and notify them via email on the last day of each month.
• Record void and landlord utility costs in Xero and in Develogic, referencing Pozitive Energy portals where applicable.
• Reconcile utility payments in SAP against corresponding invoices, focusing on current and ongoing billing cycles.
• Process water bills as they arise (infrequently).
• Submit a bi-weekly payment summary of utility bills; training and guidance will be provided.
• Use the Arthur rent roll report to track tenant utility responsibilities and liabilities effectively.

Accounts Payable Support:

• Reconcile bank payments following each payment run, using breakdowns provided by the AP Team.
• Manually enter supplier invoices into Xero, ensuring accuracy in GL coding (with support from the team if needed).
• Prepare and share a summary of new payment requests with the other team (typically every Wednesday, subject to confirmation).

Skills & Qualifications:

• Experience in property or utility management, accounts payable, or a related field.
• Familiarity with Arthur, Xero, SAP, and other relevant software platforms is advantageous.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Proficient in Excel and general reporting tools.
• Clear and professional communication skills, both written and verbal.
• Ability to work independently while also collaborating effectively with multiple teams.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Hospitality

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