Urology Patient Pathway Coordinator | Bristol NHS Foundation Trust (BFT)

North Bristol NHS; West of England; On-site; GBP 28,000 - 31,000; Full time

Job summary

University Hospitals Bristol and Weston NHS Foundation Trust is advertising for a Urology Patient Pathway Coordinator within the Penile Urology Team. The role involves coordinating administrative processes for patients across the Bristol and South West area and leading a small admin team.

You will manage bookings for diagnostics and procedures, maintain accurate waiting lists, liaise with consultants and partner organisations, and ensure timely communication with patients while upholding NHS

Qualifications

• Experience coordinating administrative processes for clinical pathways.
• Ability to manage diaries, appointments and waiting lists.
• Strong communication with patients, consultants and teams.

Responsibilities

• Coordinate admissions, appointments and procedures for penile urology patients.
• Lead a small admin team and support consultants with scheduling and letters.
• Ensure accurate recording of registrations and waiting list data in the PAS system.

Skills

Administrative skills

Organisational skills

Team leadership

Communication

Tools

PAS system

Job description

Urology Patient Pathway Coordinator | Bristol NHS Foundation Trust (BFT)

Company:

Company: North Bristol NHS

Salary: £28,392 - £31,157 per annum (FTE) or pro-rata for part time roles

A fantastic opportunity has recently arisen within the Bristol Urological Institute as we are advertising for a Patient Pathway Co-ordinator working 37.5 hours a week to join our busy Urology department within the Penile Urology Team. This team are focused on helping manage the administrative processes for patient's seen by our penile urology team in the Bristol and South West area.

This role also involves working closely with the Penile consultants and leading a team of admin staff.

Ensuring the booking of functional patients for diagnostic procedures and surgical treatments.

Leading a team of assistants in the coordination of penile urology pathways .

Actioning of admin from a team of consultants and typing letters from clinic.

Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations, operating from three main sites at Southmead, Bristol city centre and Weston.

With an annual turnover of £2.3 billion, we are now one of the largest NHS trusts in the United Kingdom. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer.Bristol NHS Foundation Trust values all people as individuals. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

To work as part of a team to ensure that patients are admitted efficiently for investigative treatments, diagnostic procedures and inpatient and day-case operations within national guidelines and in accordance with the trust’s Patients Access Policy. This includes: NHS Constitution, waiting time standards; Department of Health admission guidelines and booking rules.

• To work as part of a multi-disciplinary clinical team maintaining efficient systems and processes relating to patient admissions. This includes maintaining accurate computerised and manual records, inputting registration and waiting list data onto the trust’s computer systems and ensuring that all patient records are kept up to date with any details relevant to the patient’s attendance and/or admission.
• As appropriate, schedule new or follow-up outpatient appointments, book pre-admission appointments, organise investigative treatments, diagnostic appointments and TCI/operation dates ensuring that patients are informed, with reasonable notice, and that all relevant paper work is completed for given appointment. This includes ensuring that all elective attendances/admissions are promptly and accurately recorded on the appropriate PAS system(s).
• Provide administrative support to consultant/clinical teams including the management of clinician’s diaries/timetables. Confirmation of consultant’s timetables to ensure that appropriate cover is available for all clinical sessions.
• To liaise with partner organisations to assist facilitate the treatment of patients. This includes liaison with primary, secondary and tertiary care providers. Ensure that comprehensive demographic and waiting list information is recorded &/or provided at the point of receipt of referral or transfer to the partner organisation to warrant that patients are treated in accordance with elective waiting time standards.
• To ensure that funding has been authorised for identified procedures prior to booking a patient for surgery.
• To ensure that kit necessary for procedures has been identified.
• To ensure that valuable theatre resources are utilised to maximum potential, including replacing short notice cancellations.
• To cancel patient appointments &/or TCI dates as requested and ensure that they are rescheduled in accordance with Trust policy. Accurately record all cancellations and cancellation reasons
• Provide information service for elective patients (including distressed and anxious patients/relatives as required). Be aware of the needs and concerns of patients and provide a friendly, efficient and courteous service to patients, relatives and visitors, providing them with advice and information as appropriate.
• Regular communication with consultant teams, clinical staff and directorate management to enable efficient processes.
• Be aware of correct booking processes which are being followed e.g. full booking/partial booking, accurate recording of elective/ non-elective activity
• Be aware of the needs and concerns of patients and to provide a friendly, efficient service to the patients. Use effective listing/communication skills when dealing with potentially distressed or bereaved patients and/or relatives. Use empathetic approach to patients and/or relatives seeking assistance from clinical staff/senior managers as appropriate.
• Promptly answer telephone enquiries, taking and relaying messages in a polite and helpful manner, taking action as appropriate. This will include enquiries from patients, their GPs and community hospitals.
• Provide cover for colleagues across the specialty/clinical directorate during periods of planned annual leave and sickness.
• To undertake additional administrative tasks and responsibilities within the specialty/clinical division as required by [the division or assistant general manager].
• Adhere to all Trust policies including Infection Control, Hygiene Code, Data Protection Act, Uniform Policy, taking appropriate account of patients’ rights and diversity and ensuring fair access to services.
• The post holder will undertake any other duties which may be reasonably regarded as within the nature of the duties, responsibilities and grade of the post as defined, subject to the provision that appropriate training is given and that wherever possible significant changes of a permanent nature shall be mutually agreed and incorporated into the job

This advert closes on Monday 26 Oct 2026

University Hospitals Bristol and Weston NHS Foundation Trust

University Hospitals Bristol and Weston NHS Foundation Trust