Upgrade Coordinator - Windows 11 Programme

TieTalent; Southampton; On-site; GBP 31,236 - 35,608; Full time

Benefits offered by this job

Healthy work-life balance

Defined benefit pension scheme

Generous holiday allowance (20+ days)

Job summary

A leading technology services provider in Southampton seeks an Upgrade Coordinator for their Windows 11 programme. The role includes coordinating device replacements for staff and labs, ensuring smooth transitions. Ideal candidates should possess strong organisational skills, experience in administration, and excellent communication abilities. This position offers a salary between £31,236 to £35,608 per annum, and is a full-time fixed-term role for 12 months.

Qualifications

• Experience in an administrative or coordination role.
• The ability to work collaboratively with teams.
• Experience producing reports and summarising data.

Responsibilities

• Contact customers to arrange laptop and desktop replacements.
• Plan daily workloads for upgrade technicians.
• Produce clear, accurate reports and updates for stakeholders.

Skills

Organisational skills

IT proficiency

Communication skills

Problem-solving

Education

Relevant administrative or coordination experience

Tools

ServiceNow

Standard software packages

Job description

Upgrade Coordinator - Windows 11 Programme

TieTalent Southampton, England, United Kingdom

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Upgrade Coordinator - Windows 11 Programme

TieTalent Southampton, England, United Kingdom

1 day ago Be among the first 25 applicants

Join to apply for the Upgrade Coordinator - Windows 11 Programme role at TieTalent

Section: Customer Experience

Location: Highfield Campus

Salary: £31,236 to £35,608 per annum

Full-Time, Fixed-Term for 12 months

Closing Date: Wednesday 10 September 2025

Reference: 3188925JF

Are you highly organised, a great communicator, and passionate about helping people get the best from their technology?

Were looking for a proactive Upgrade Coordinator to play a key role in delivering our University-wide Windows 11 upgrade project. Youll be the friendly face and steady hand behind the scenes, making sure staff and labs across the University receive new, compatible laptops and desktops smoothly and on time.

This is an exciting opportunity to combine customer interaction, project coordination, and team support all while contributing to a major change programme that impacts thousands of staff and students.

About The Role

Based at our Highfield Campus, with occasional visits to other campuses, youll be responsible for coordinating the replacement of older devices across the University. Youll liaise directly with staff to schedule appointments, plan workloads for our team of technicians, and keep projects running to time, cost, and quality standards.

Youll also help keep things on track by producing reports and updates for stakeholders, ensuring technicians have the equipment they need, and following up with customers to make sure everything is working as expected.

This role is perfect for someone who enjoys variety balancing customer service, project coordination, and administrative tasks in a dynamic environment.

What Youll Do

• Contact customers to arrange laptop and desktop replacements, taking into account their needs and availability.
• Plan daily workloads for upgrade technicians, ensuring a steady flow of tasks.
• Produce clear, accurate reports and updates for stakeholders.
• Coordinate with asset management teams to ensure equipment is available when required.
• Maintain clear, friendly communication with customers, resolving any follow-up issues.
• Keep records accurate and up-to-date in ServiceNow.
• Contribute ideas for service improvements and better ways of working.
  
  

What Youll Bring

• Strong organisational skills and experience in an administrative or coordination role.
• Confidence using IT systems and standard software packages.
• The ability to work collaboratively with both technical teams and non-technical customers.
• A clear, approachable communication style and the ability to explain information simply.
• Experience producing reports and summarising data.
• A proactive, adaptable approach you enjoy problem-solving and finding better ways of working.
  
  

Why join us?

The University of Southampton is a?global top 100 university, delivering world-class research and education. Our IT service,?iSolutions, plays a vital role in enabling this supporting everything from hybrid teaching to specialist computing environments.

Youll be joining a friendly, supportive team thats passionate about delivering excellent service and always looking for ways to improve. We encourage curiosity, collaboration, and continual learning at every level.

We offer a healthy work-life balance, a defined benefit pension scheme, and a generous holiday allowance (20+ days), as well as enhanced parental leave and access to staff wellbeing support.

For more information on our benefits, please visit our Human Resources pages.

As the manager of the team youll be working for, Id like to personally encourage your application no matter your gender identity, cultural background, or disability. Jake Dovey, Head of IT Support.

We are committed to equality, diversity, and inclusion and welcome applicants who support our mission of inclusivity.

Apply by 11.59 pm GMT on the closing date. For assistance, contact us quoting the job number.

TITL1_UKTJ

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Technology, Information and Internet

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