Trust HR Administrator

The Leaf Trust; West of England; Hybrid; GBP 28,000 - 29,000; Part time

Benefits offered by this job

Wellbeing Day

Cycle to Work scheme

Pension scheme

Retail discount platform

Job summary

The Leaf Trust is seeking an organised HR administrator for a part-time, term-time role based at the Leaf Trust Shared Services Hub. Start date is as soon as possible; 30 hours per week, Monday to Friday, with hours agreed within 8:30am–5:00pm.

This fixed-term position runs until 31 August 2027, with an actual pro-rata salary dependent on weeks worked and hours. You will support employee lifecycle administration, recruitment and contract preparation, working closely with the Trust HR Lead within

Qualifications

• Strong administrative and organisational skills with excellent attention to detail.
• Proactive, dependable and able to use their initiative.
• Communicates clearly and professionally.
• Able to organise and prioritise workload independently within a busy office environment.
• Comfortable working under pressure and meeting deadlines.
• Friendly and approachable while following Safer Recruitment processes.
• Confident using IT systems and Microsoft Office applications.
• Positive, customer-focused approach.
• Adaptable and able to learn new systems quickly.
• Understands the importance of confidentiality when handling sensitive information.

Responsibilities

• Undertake administrative and systems-based tasks, supporting employee lifecycle administration for the central team alongside recruitment and contract preparation activities across the wider Trust.
• Collaborate with the Trust HR Lead to deliver a high-quality and efficient HR service.

Skills

Administrative skills

Organisational skills

Attention to detail

Proactive

Communication

Workload prioritisation

MS Office

Confidentiality

Customer service

Adaptability

Education

NVQ in business administration

CIPD qualification

Job description

Start date: as soon as possible

Location: Office based - Leaf Trust Shared Services Hub (BS30)

Hours: 30 per week (Monday to Friday - hours to be agreed within 8.30am–5.00pm), term time only including INSET days (39 weeks) plus an additional week at the end of the summer term

Salary: Grade 10, £27,709- £29,071 per annum per annum (Actual Salary based on weeks worked and hours: £19,819.93 - £20,794.16 per annum)

Contract: Fixed Term until 31/08/2027 pending a review of staffing requirements

Application Closing Date: Friday, 25th September 2026 at noon- We recommend early application as the school reserves the right to close the advert prior to the stated deadline date

Interview Date: 01/10/2026

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The Role

Are you an organised and proactive administrator looking for a part-time, term-time role where your skills can make a real difference? Do you enjoy working accurately, maintaining systems and records, and providing a reliable service within a busy team? Whether you already have experience in HR administration or an accomplished administrator looking to develop your HR knowledge, we would love to hear from you.

Working closely with the Trust HR Lead, you will play an integral role in delivering a high-quality and efficient HR service. You will undertake a varied range of administrative and systems-based tasks, supporting employee lifecycle administration for the central team alongside recruitment and contract preparation activities across the wider Trust.

Qualifications and Skills

We are looking for someone who:

• Has strong administrative and organisational skills, with excellent attention to detail.
• Is proactive, dependable and able to use their initiative.
• Communicates clearly and professionally.
• Can organise and prioritise their workload independently within a busy office environment.
• Is comfortable working under pressure and meeting deadlines.
• Is friendly and approachable while remaining confident in following up information and ensuring that safer recruitment procedures and other agreed processes are followed.
• Is confident using IT systems and Microsoft Office applications.
• Has a positive, customer-focused approach.
• Is adaptable and able to learn new systems and processes quickly.
• Understands the importance of confidentiality when handling sensitive employee and candidate information.

Previous administrative experience is essential, while experience within HR or an educational setting would be advantageous. An NVQ or similar qualification in business administration, or a CIPD qualification, would also be beneficial. We would equally welcome applications from candidates who are willing to work towards an appropriate qualification.

Fluency Duty

This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to converse at ease with pupils, parents and other users and provide advice in accurate spoken English is essential for the post.

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The Trust

The Leaf Trust is a family of 17 schools (13 primary, 2 junior and 2 infant) united by a shared commitment to excellence, inclusion and strong community partnerships. Together, we create opportunities for collaboration, professional growth and the sharing of best practice across our schools.

Why Leaf?

At The Leaf Trust, we are building something special—and we would love you to be part of it.

• A great team and supportive environment: Join a small, skilled and friendly central team that works closely together with a positive and good-humoured ethos. You will be valued and supported in a collaborative environment where accurate, dependable administration makes a genuine difference.
• Professional growth: We are committed to developing our people and provide access to high-quality CPD, training and apprenticeship opportunities to help you strengthen your skills and develop your career.
• A values-led culture: Our values shape the way we work. You will be part of an inclusive organisation where kindness, collaboration and a strong sense of belonging and purpose are encouraged.
• Employee wellbeing: We support staff wellbeing through an additional annual Wellbeing Day, active Wellbeing Committees, regular opportunities for staff feedback and access to a comprehensive medical support package. This includes physiotherapy, nursing support, surgical assistance, counselling, mental-health services and stress coaching.
• Financial benefits: We offer an excellent pension scheme, a Cycle to Work scheme and access to a retail discount platform, helping you save money on everyday purchases.

We invite you to explore The Leaf Trust website to learn more about our values, our communities and what it is like to work with us.

The Leaf Trust is committed to safeguarding and promoting the welfare of children and young people across all its schools and expects all staff and volunteers to share this commitment. Suitability to work with children will form part of the selection process, and all appointments will be subject to comprehensive vetting, including an enhanced DBS check and an online search in line with safer recruitment practices. A copy of our Safeguarding Policy can be found on our website.

Equality and Diversity Statement

We are also dedicated to fostering a diverse and inclusive workplace. We encourage applications from all suitably qualified candidates, particularly those from underrepresented groups, as we strive to build a workforce that reflects the diversity of the communities served by Leaf schools.