Transport Scheduling Assistant

RB Global Inc.; Winsford; On-site; GBP 19,000 - 26,000; Full time

Benefits offered by this job

Training and professional development

Free onsite parking

Uniform and PPE provided

Telus Health

Employee discount on parts

Paid day to volunteer

Pension plan with employer contrib.

Job summary

Ritchie Bros. in Winsford is seeking a Transport Scheduling Assistant on a 12-month fixed term contract. You will maximise contact time to arrange collection of vehicles, calling policy holders and garages, confirming charges and booking collection dates in line with SLAs.

This customer-facing role requires a professional telephone manner, good IT skills, and the ability to work to tight deadlines. Responsibilities include updating notes, handling enquiries, and liaising with clients and

Qualifications

• Good IT skills and ability to use standard software and databases.
• Experience in customer-facing roles and maintaining professional telephone manners.
• Ability to work to tight deadlines and function under pressure.

Responsibilities

• Call policy holders to arrange collection of accident-damaged vehicles and update driver notes.
• Contact holding garages/repair centres, confirm charges, and record payment details.
• Negotiate charges within company guidelines to ensure value for clients.
• Coordinate with clients to approve charges before allocation to a driver.
• Book collections to meet customer SLAs and keep records updated.
• Maintain accurate files and perform general office duties as required.
• Handle queries from customers, suppliers and the public in a timely manner.

Skills

Good IT Skills

Customer facing experience

Professional telephone manner

Deadline-driven

Education

Math's and English GCSE or equivalent

Job description

Description

Transport Scheduling Assistant

Location: Winsford

12 Month Fixed Term Contract

Overall Purpose of Role:

The purpose of this role is to maximise all contact time to arrange the collection of vehicles, calling both policy holders and holding garages, confirming charges, and booking collection dates in line with SLA’s. This is a customer and client facing role, so a professional and friendly approach is required at all times.

Key Areas of Responsibility

Vehicle Collections Scheduling

• Call policy holders, following company GDPR training/script, to arrange collection of accident damaged vehicles ensuring correct information is collected and all drivers' notes updated accordingly
• Calling Holding garages and/or accident repair centres, taking any charges the vehicle may have occurred ensuring correct information is collected and the drivers' notes updated accordingly
• Negotiating charges to ensure value for money for all the company’s clients, following company guidelines relatingto standard police charges
• Confirm with holding garages/accident repair centres method of payment required, update charges database with information
• Liaise with client team to ensure all received charges are approved before the collection is allocated to a driver
• Work with Vehicle Collection Scheduling to ensure all collections are booked within customer SLA’s
• Own your collection area, making certain that collections are updated daily and ensuring client team are aware of any issues with collections
• Ensure all files called are up to date, adding notes when and where required
• General office duties such as dealing with enquiries typing, scanning, database updates, filing, etc.
• Assist in dealing with queries and issues from customers, suppliers & members of the public
• Complete all tasks deemed to be a reasonable request by the department management in a timely, efficient and safe manner

Skills & Experience Required

• Good IT Skills
• Experience in a customer facing role
• Professional telephone manner
• Experience working to tight deadlines and under pressure

Knowledge

• Aware of contract SLA’s and have the ability to work to these

Qualifications/Certificates/Education

• Math's and English GCSE or equivalent

Personal Qualities/Other

• Comfortable/confident negotiating collection charges
• Able to work off own initiative at times
• Can work as part of a team
• Be able to manage and prioritise workloads
• Positive ‘Can Do’ Attitude

What we offer:

• Day shift, Monday to Friday 08.30am - 5pm
• Fortnightly pay
• Ongoing training and professional development
• Free onsite parking
• Uniform and PPE provided
• Telus Health
• Discounted parts and non-auction vehicles
• Employee discount on Vodaphone
• Paid day to volunteer for a charity of your choice
• 28 days holiday (including Bank Holidays)
• Pension plan with 3.5% employer contribution

IAA is an equal opportunity employer and ensures non-discrimination in all activities in accordance with all applicable laws. This position is open to all qualified applicants who are legally entitled to work in the country in which this job is located.

EEO Information

Ritchie Bros. is an equal opportunity employer and ensures nondiscrimination in all activities in accordance with all applicable laws. This position is open to all qualified applicants who are legally entitled to work in the country in which this job is located. Candidate selection is made by Talent Acquisition. Only electronic applications can be accepted.