Transport Coordinator

M-Sport UK; Dovenby; On-site; GBP 30,000 - 46,000; Full time

Benefits offered by this job

Life assurance

Flexible working day

Company contributed pension scheme

Discounted gym membership

Discount reward scheme

Cycle to work scheme

Company healthcare plan

Long service awards

Employee assistance programme

Work Culture Team activities

Job summary

M-Sport UK at Dovenby Hall is recruiting a Transport Coordinator to plan and coordinate transport operations across the UK, Europe and worldwide events. This fast‑paced motorsport environment requires logistics precision, proactive communication and strong administrative skills to support the transport team.

You will manage carnet and customs documentation, source and onboard drivers, monitor invoices and budgets, and plan complex European routes for race and test events.

Qualifications

• Experience in logistics or motorsport transport coordination.
• Ability to handle multiple carnet and customs documentation.
• Strong MS Office skills with transport software proficiency.
• Excellent written and verbal communication with good attention to detail.

Responsibilities

• Carnet & customs management: create, maintain and process ATA Carnets and shipping docs.
• Driver & fleet administration: source onboard and manage contract drivers with compliance.
• Invoice & financial tracking: monitor, verify and approve driver invoices and costs.
• Compliance & regulations: understand tachograph laws and basic O-Licence requirements.
• European route planning: plan multi-stop routes and coordinate ferry crossings.
• Event logistics: manage time-critical freight and equipment movements for events.
• Supplier liaison: contact external partners, freight agents and internal teams.

Skills

Motorsport urgency

Operational flexibility

Software & IT literacy

Communication & organisation

Tools

Tachomaster

Job description

Operating at the highest levels of international motorsport, M-Sport UK delivers programmes across the FIA World Rally Championship, Rally Raid and a variety of global customer racing activities. We're looking to recruit a highly organised and proactive Transport Coordinator to join our growing transport team at our Dovenby Hall headquarters.

This role plays a key part in ensuring the efficient planning and coordination of transport operations across the UK, Europe and worldwide events. This is an exciting opportunity for someone with strong logistical, administrative and communication skills to become part of a fast-paced motorsport environment.

The role responsibilities include:

• Carnet & Customs Management: Take ownership of creating, maintaining, and processing multiple ATA Carnets and essential international shipping/customs documentation.
• Driver & Fleet Administration: Help source onboard, and manage contract drivers, ensuring all necessary compliance and paperwork are complete.
• Invoice & Financial Tracking: Monitor, verify, and approve driver invoices, keeping tight control of transport costs and supporting budget tracking.
• Compliance & Regulations: Maintain a solid working understanding of driver hours, tachograph regulations, and basic Operator's Licence (O-Licence) laws to support our Transport Manager.
• European Route Planning: Plan complex, multi-stop routes across Europe, including the direct booking and coordination of ferry crossings and transit schedules.
• Event Logistics: Coordinate time-critical freight, vehicle, and equipment movements for motorsport events, test, and business activities, ensuring everything arrives exactly when needed.
• Supplier Liaison: Act as a central point of contact for external suppliers, freight partners, customs agents, and internal departments.

We're looking for a self-motivated team player with a positive and enthusiastic attitude.

Essential Criteria & Skills:

• Motorsport Urgency: A clear understanding of the speed, precision, and dedication required to work within a professional motorsport environment.
• Operational Flexibility: A flexible and adaptable attitude towards working hours; there is a clear expectation that work outside of normal operating hours will be required at certain times during live events and critical transit windows.
• Software & IT Literacy: Strong MS Office skills, combined with the capability and confidence to use transport-specific software (e.g. Tachomaster) and other tracking systems.
• Communication & Organisation: Highly organised with excellent attention to detail and superb written/verbal communication when dealing with drivers, suppliers, and internal teams.

Preferred Experience:

• Previous experience within logistics, transport coordination, motorsport operations or a similar role, ideally within a fast-paced environment or international setting.
• Direct experience handling multiple ATA Carnets and international freight or customs processes is highly desirable.

Operating a renowned global motorsport business with state-of-the-art facilities at home and winning performances around the globe, M-Sport UK provide the engineering expertise behind an award-winning range of competition cars and has become an industry leader with success across some of the industry's most acclaimed motorsport series.

The drive to deliver championship-winning performances is what excites and strengthens our workforce; and our dedicated business support team are at the core of everything we do - working closely to support our projects with outstanding results on the world stage.

Situated on the edge of the English Lake District National Park, M-Sport UK is unique in offering the fast-paced, high-octane, adrenaline-fuelled action expected from a career in International Motorsport mere minutes from the tranquillity of the Lakeland fells and all they have to offer in terms of recreation and wellbeing.

We also offer a range of employee benefits including:

• life assurance
• a flexible working day
• company contributed pension scheme
• discounted gym membership
• discount reward scheme
• cycle to work scheme
• company healthcare plan
• long service awards
• an employee assistance programme
• As well as a dedicated Work Culture Team with regular meetings, competitions and activities.