Transport and Logistics coordinator

Trinity Resource Solutions; Slough; On-site; GBP 23,000 - 30,000; Full time

Benefits offered by this job

Private healthcare

Pension scheme

Life assurance

Annual discretionary bonus

25 days' holiday + bank holidays

Job summary

Trinity Resource Solutions is seeking a proactive transport administration assistant to support day-to-day operations in a fast-moving logistics environment. You will manage driver compliance, coordinate vehicle movements and liaise with drivers, depots, agencies and internal teams.

You will also monitor transport costs, assist with invoicing and produce regular reports. Strong Excel, Outlook and Teams skills, plus a practical, multitasking mindset, are essential for success in this role.

Qualifications

• Highly organised and detail-oriented.
• Proactive with a practical, can-do approach.
• Confident managing multiple priorities and deadlines.
• Strong communicator with drivers, suppliers and internal stakeholders.
• Experienced in administration within a transport, logistics, fleet or operational environment.
• Comfortable using MS Office, particularly Excel, Outlook and Teams.
• Comfortable with databases, transport systems or job management software.
• Commercially aware, with an understanding of monitoring and controlling costs.
• Flexible in working hours.
• Committed to high standards of service and accuracy.

Responsibilities

• Maintain driver compliance, vehicle and maintenance records.
• Liaise with drivers, depots, agencies and internal teams.
• Coordinate vehicle movements between regional locations.
• Book agency drivers and arrange travel/accommodation.
• Update information across transport and job management systems.
• Monitor transport-related expenditure including agency, travel, fuel and vehicle costs.
• Support cost control and identify cost-reduction opportunities.
• Assist with invoice reconciliation and resolve discrepancies.
• Produce regular reports and updates for the wider team.
• Support smooth and efficient operation of the transport function.
• Assist with process improvements and general administration.

Skills

Organised

Attention to detail

Proactive attitude

Multitasking

Strong communicator

Cost awareness

Tools

Excel

Outlook

Teams

Job description

Our client is an established international organisation with operations across multiple locations, supporting customers through a complex, fast-moving logistics and operational environment.

The Role

You will provide day-to-day administrative and coordination support to the transport and logistics function, including:

• Maintaining accurate driver compliance, vehicle and maintenance records
• Liaising with drivers, depots, agencies and internal teams
• Coordinating vehicle movements between regional locations
• Booking agency drivers and arranging travel and accommodation
• Updating and maintaining information across transport and job management systems
• Monitoring transport-related expenditure, including agency, travel, fuel and vehicle costs
• Supporting cost control and identifying opportunities to reduce unnecessary expenditure
• Assisting with invoice reconciliation and resolving discrepancies
• Producing regular reports and updates for the wider team
• Supporting the smooth and efficient operation of the transport function
• Assisting with process improvements and general administration as required

About You

We are looking for someone who is:

• Highly organised and detail-oriented
• Proactive with a practical, can-do approach
• Confident managing multiple priorities and deadlines
• A strong communicator, comfortable dealing with drivers, suppliers, agencies and internal stakeholders
• Experienced in administration within a transport, logistics, fleet or operational environment
• Confident using Microsoft Office, particularly Excel, Outlook and Teams
• Comfortable working with databases, transport systems or job management software
• Commercially aware, with an understanding of monitoring and controlling costs
• Flexible in their approach to working hours
• Committed to maintaining high standards of service and accuracy

Experience with transport or fleet management systems would be advantageous, although training can be provided for the right candidate.

What's on Offer

• Competitive salary
• Regular overtime opportunities
• 25 days' holiday plus bank holidays
• Private healthcare
• Pension scheme
• Life assurance
• Annual discretionary bonus
• Full-time, 40-hour working week
• Rotating shift pattern between 7:00am and 8:00pm
• Some weekend working