Transport Administrator

DHL Supply Chain; Eling; On-site; Confidential; Full time

Benefits offered by this job

Free on-site parking.

25 days annual leave.

Generous pension scheme with an 8% and

Free confidential 24/7 GP service.

Access to hundreds of retail, leisure,

Affordable loan and savings schemes.

Free mortgage advice and financialWell

Excellent career development

Job summary

DHL Supply Chain in Totton, near Southampton, is seeking a Transport Clerk to support day-to-day transport operations. You will help ensure deliveries run smoothly, maintain compliance standards, and provide drivers with the support they need to deliver excellent service.

Key tasks include managing POD documentation, briefing drivers, monitoring routes with Microlise, and keeping accurate transport records.

Qualifications

• Experience in transport, logistics or distribution environment.
• High attention to detail and accuracy.
• Proficient with Microsoft Office applications.
• Experience using transport management systems such as Microlise and Tachomaster.
• Understanding of driver hours regulations and Working Time Directive (WTD).
• Excellent communication skills for building relationships at all levels.
• Ability to prioritise workload and remain calm under pressure.

Responsibilities

• Manage customer Proof of Delivery (POD) documentation, including scanning, uploading and resolving missing PODs and returns.
• Conduct daily driver briefings and debriefings.
• Monitor vehicle routes and driver schedules using Microlise; escalate issues when needed.
• Support the wider transport team with administrative and operational tasks.
• Ensure compliance with company policies, transport legislation and Health & Safety standards.
• Identify and report operational or compliance concerns promptly.
• Maintain accurate transport records and documentation.

Skills

Transport experience

Attention to detail

MS Office

Microlise

Tachomaster

Driver hours regulations

Communication skills

Prioritisation

Tools

Microlise

Tachomaster

Job description

Transport Clerk

Pay Rate: £26,527.60 per annum

Grade: O

Contract Type: Permanent (Full-Time)

Shift Pattern: Monday to Friday, 10:00 - 18:30

Location: Totton, SO40 3NB

About The Role

Think you know DHL? Think again.

At DHL Supply Chain, we're more than just a logistics provider. As the world's leading logistics company, we keep businesses moving and communities connected through the dedication of our people.

We're looking for a Transport Clerk to join our team in Totton, playing a key role in supporting the day-to-day transport operation. You'll help ensure deliveries are completed efficiently, compliance standards are maintained, and drivers receive the support they need to deliver excellent service to our customers.

What You'll Be Doing

• Managing customer Proof of Delivery (POD) documentation, including scanning, uploading and resolving missing PODs and returns.
• Conducting daily driver briefings and debriefings.
• Monitoring vehicle routes and driver schedules through Microlise, escalating issues where necessary.
• Supporting the wider transport team with a variety of administrative and operational tasks.
• Ensuring compliance with company policies, transport legislation and Health & Safety standards.
• Identifying and reporting any operational concerns or compliance issues in a timely manner.
• Maintaining accurate records and transport documentation.

What You'll Bring

• Previous experience within a transport, logistics or distribution environment.
• Strong attention to detail and a high level of accuracy.
• Good working knowledge of Microsoft Office applications.
• Experience using transport management systems such as Microlise and Tachomaster.
• An understanding of driver hours regulations, Working Time Directive (WTD) requirements and transport compliance.
• Excellent communication skills with the ability to build positive relationships at all levels.
• The ability to prioritise workload and remain calm under pressure.

Why Join DHL Supply Chain

• Free on-site parking.
• 25 days annual leave.
• Generous pension scheme with an 8% employer contribution and 4% employee contribution.
• Free confidential 24/7 GP service.
• Access to hundreds of retail, leisure and lifestyle discounts.
• Affordable loan and savings schemes.
• Free mortgage advice and financial wellbeing support.
• Excellent career development opportunities within a global organisation.

Find out more about working at DHL Supply Chain: https://careers.dhl.com/global/en/working-at-dhl-supply-chain

Who We Are

DHL Supply Chain is the global leader in supply chain management, employing over 188,000 people across more than 50 countries. We work with customers across a wide range of industries, including retail, automotive, healthcare and consumer goods, delivering innovative solutions that keep the world moving.

Building an Inclusive Workplace

At DHL, we're committed to creating an inclusive workplace where everyone feels valued, respected and empowered to be their authentic selves.

As proud supporters of the Armed Forces Covenant, we recognise the valuable skills and experience that veterans, reservists and service leavers bring to our business and actively encourage applications from the Armed Forces community.

Please be aware that interviews are provisionally scheduled to take place during the week commencing ASAP. Applications received after this date may not be considered but will be added to our talent pool for future opportunities, subject to your consent. Please also be aware that we review applications continuously and where we have a large number of applications the application period may close ahead of the provisional interview date. To ensure your application is considered we recommend submitting it as early as possible.

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