Transport Administrator

Deutsche Post; Eling; On-site; GBP 24,000 - 29,000; Full time

Benefits offered by this job

Free on-site parking.

25 days annual leave.

Generous pension scheme with an 8% and

Job summary

DHL Supply Chain in Totton is seeking a Transport Clerk to support the day-to-day transport operation, ensuring deliveries are completed efficiently and compliance standards are maintained while drivers receive the support they need to deliver excellent service. The role requires strong organisational skills, attention to detail, and experience in transport or logistics.

Proficiency in Microsoft Office and transport management systems is essential, along with good communication and the ability

Qualifications

• Experience in transport, logistics or distribution.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office.
• Experience with transport management systems (Microlise, Tachomaster).
• Understanding of driver hours regulations and WTD.
• Excellent communication and stakeholder management.
• Ability to prioritise workload and stay calm under pressure.

Responsibilities

• Manage POD documentation including scanning and resolving missing PODs.
• Conduct daily driver briefings and debriefings.
• Monitor vehicle routes and driver schedules.
• Support the transport team with admin and ops tasks.
• Ensure compliance with policies, transport legislation, and safety standards.
• Identify and report operational or compliance issues.
• Maintain accurate transport records.

Skills

Transport experience

Microsoft Office

Microlise

Tachomaster

WTD knowledge

Driver hours rules

Communication skills

Prioritise workload

Attention to detail

Tools

Microlise

Tachomaster

Microsoft Office

Job description

Transport Clerk

Pay Rate: £26,527.60 per annum
Grade: O
Contract Type: Permanent (Full-Time)
Shift Pattern: Monday to Friday, 10:00 - 18:30
Location: Totton, SO40 3NB

About the Role

Think you know DHL? Think again.

At DHL Supply Chain, we're more than just a logistics provider. As the world's leading logistics company, we keep businesses moving and communities connected through the dedication of our people.

We're looking for a Transport Clerk to join our team in Totton, playing a key role in supporting the day-to-day transport operation. You'll help ensure deliveries are completed efficiently, compliance standards are maintained, and drivers receive the support they need to deliver excellent service to our customers.

What You'll Be Doing

As part of your role, you'll help keep our transport operation running smoothly by:

• Managing customer Proof of Delivery (POD) documentation, including scanning, uploading and resolving missing PODs and returns.
• Conducting daily driver briefings and debriefings.
• Monitoring vehicle routes and driver schedules through Microlise, escalating issues where necessary.
• Supporting the wider transport team with a variety of administrative and operational tasks.
• Ensuring compliance with company policies, transport legislation and Health & Safety standards.
• Identifying and reporting any operational concerns or compliance issues in a timely manner.
• Maintaining accurate records and transport documentation.

What You'll Bring

We're looking for someone who is organised, detail-focused and thrives in a busy operational environment.

You'll ideally have:

• Previous experience within a transport, logistics or distribution environment.
• Strong attention to detail and a high level of accuracy.
• Good working knowledge of Microsoft Office applications.
• Experience using transport management systems such as Microlise and Tachomaster.
• An understanding of driver hours regulations, Working Time Directive (WTD) requirements and transport compliance.
• Excellent communication skills with the ability to build positive relationships at all levels.
• The ability to prioritise workload and remain calm under pressure.

Why Join DHL Supply Chain

• Free on-site parking.
• 25 days annual leave.
• Generous pension scheme with an 8% employer contribution and 4% employee contribution.
• Free confidential 24/7 GP service.
• Access to hundreds of retail, leisure and lifestyle discounts.
• Affordable loan and savings schemes.
• Free mortgage advice and financial wellbeing support.
• Excellent career development opportunities within a global organisation.

Find out more about working at DHL Supply Chain: https://careers.dhl.com/global/en/working-at-dhl-supply-chain

Who We Are

DHL Supply Chain is the global leader in supply chain management, employing over 188,000 people across more than 50 countries. We work with customers across a wide range of industries, including retail, automotive, healthcare and consumer goods, delivering innovative solutions that keep the world moving.

Building an Inclusive Workplace

At DHL, we're committed to creating an inclusive workplace where everyone feels valued, respected and empowered to be their authentic selves.

As proud supporters of the Armed Forces Covenant, we recognise the valuable skills and experience that veterans, reservists and service leavers bring to our business and actively encourage applications from the Armed Forces community.