Transport (Admin) Coordinator at Greggs

Greggs; East Midlands; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Colleague discount

Pension scheme with matching employer

Paid breaks

Profit share

Job summary

Greggs in Derby (DE21) is seeking a full-time Transport (Admin) Coordinator to join our logistics team at a brand-new site. You will manage daily transport operations, driver performance, and vehicle compliance while supporting service excellence.

The role involves 42 hours per week, 4 on/4 off shifts including some Sundays and nights, with a focus on work-life balance and flexibility where possible. Derby-based position.

Qualifications

• Experience in logistics, distribution and transport operations.
• Excellent knowledge of Drivers' hours regulations.
• Proficient in Microsoft 365 (Excel, Outlook, Teams, etc.).

Responsibilities

• Execute the daily operational plan effectively.
• Allocate driver resources and manage shift schedules.
• Microlise telematics monitoring and administration.
• Tachomaster administration.
• Liaise with planning teams to support efficient execution of transport plans.
• Coordinate vehicle delivery and collections for servicing.
• Communicate with service providers for repairs and inspections.
• Address driver queries and provide timely resolutions.
• Conduct post-shift Driver Debriefs.
• Perform Gate Checks to ensure compliance and readiness.
• Maintain accurate records of defect reports, service sheets, and purchase orders.
• Conduct Safety Conversations with drivers and team members.
• Perform hazard spotting and report unsafe conditions.

Skills

Problem Solving

Communication

Organisation

People Skills

Microsoft 365

Tools

Microlise

Tachomaster

Driver Checkmaster

Job description

This Full time on site position offers great opportunities for career growth.

Vacancy Information

Are you ready to be part of something new and exciting in Derby? Our brand-new manufacturing and logistics site, situated at SmartParc, will offer a fresh and innovative environment, and we're looking for enthusiastic and passionate colleagues to help lay the foundation for something truly great.

We have a fantastic opportunity to join the Logistics team at Greggs as a Transport (Admin) Coordinator. In this role you will ensure the smooth and compliant execution of daily transport operations by managing driver performance, vehicle compliance, and operational delivery. The Transport Administrator plays a key role in co-ordinating the transport operation efficiency, safety, and service excellence.

We can offer you:

• 21 days (4.2 weeks) annual leave, pro-rated, increasing with service, plus bank holidays and 1 additional floating day
• Colleague discount, up to 50% off our own-produced products
• Pension scheme with matching employer contributions up to 7%
• Paid breaks
• Free hot drinks while on a shift break
• Profit share: We want everyone to share in the success of the business, so we distribute 10% of our profits to all our colleagues who have at least 6-month service, or more, each year
• Share save schemes that let you buy discounted Greggs shares, by saving a set amount of money over a fixed time, to have an even bigger share of our profits
• Career progression and learning and development
• Employee Assistance Programme; A free, confidential helpline, offering advice and support with financial, relationship, work-related and wellbeing issues, 24 hours a day, 365 days a year.
• Including a mobile app providing a range of wellness content on physical, mental, social, and financial wellbeing
• Perks and savings, such as digital gift card discounts, online cashback, in-store and online coupons and lifestyle offers
• A company who cares about our communities; the environment and being a better business!

Colleague Networks – internal groups where colleagues and their allies can share their own experiences, offer feedback on the way we do things at Greggs, and provide support to one another.

About the role

• This is a full-time role (42 hours per week)
• Working 4 on, 4 off, including some Sundays and nights on a rota
• We know that having a work-life balance is important, so we offer our colleagues as much flexibility as possible in line with the needs of their role
• The base location for this role is Derby DE21

What you'll do

• Execute the daily operational plan effectively.
• Allocate driver resources and manage shift schedules.
• Microlise telematics monitoring and administration.
• Tachomaster administration.
• Liaise with planning teams to support efficient execution of transport plans.
• Coordinate vehicle delivery and collections for servicing.
• Communicate with service providers for repairs and inspections.
• Address driver queries and provide timely resolutions.
• Conduct post-shift Driver Debriefs.
• Perform Gate Checks to ensure compliance and readiness.
• Maintain accurate records of defect reports, service sheets, and purchase orders.
• Conduct Safety Conversations with drivers and team members.
• Perform hazard spotting and report unsafe conditions.

About you

You will fit right into this role if you can demonstrate:

• Problem Solving: Quick thinking and effective issue resolution.
• Communication: Clear, professional, and timely interaction with stakeholders.
• Organisation: Strong time management and prioritisation.
• People Skills: Ability to build rapport with drivers and colleagues.
• Proficient in Microsoft 365 (Excel, Outlook, Teams, etc.).
• Experience with Microlise, Tachomaster, and Driver Checkmaster.
• Experience within logistics, distribution and transport operations.
• Excellent knowledge of Drivers' hours regulations.

About Greggs

Here at Greggs, we love what we do, and we have fun! What makes us so special is our culture - how we behave and support each other. Everyone's welcome at Greggs. Whatever their background, preferences or beliefs we want all of our colleagues to feel welcome and able to be themselves at work. You can read more about us here: Greggs Careers | About Greggs.