Transport (Admin) Coordinator

Greggs; East Midlands; On-site; GBP 35,000 - 43,000; Full time

Benefits offered by this job

Colleague discount

Pension scheme with 7% matching

Annual leave 21 days + bank holidays +

Job summary

Greggs is seeking a Transport (Admin) Coordinator for our Derby site. The role supports daily transport operations, driver scheduling and vehicle compliance from our head office logistics hub. You’ll join a team focused on safety, efficiency and service excellence at a 42-hour week on a 4-on, 4-off rota including Sundays and nights.

Based at SmartParc Derby DE21, the role offers an engaging working pattern, benefits and opportunities to develop within a growing logistics function at Greggs.

Qualifications

• Experience with Microlise, Tachomaster and Driver Checkmaster.
• Experience within logistics, distribution and transport operations.
• Excellent knowledge of Drivers' hours regulations.

Responsibilities

• Execute the daily operational plan effectively.
• Allocate driver resources and manage shift schedules.
• Microlise monitoring and administration.
• Tachomaster administration.
• Coordinate vehicle delivery and servicing logistics.
• Communicate with service providers for repairs and inspections.
• Address driver queries and provide timely resolutions.
• Conduct post-shift driver debriefs.
• Perform gate checks for safety and readiness.
• Maintain records of defect reports, service sheets and POs.
• Conduct safety conversations with drivers and team members.

Skills

Microlise

Tachomaster

Driver Checkmaster

Logistics operations

Drivers' hours regulations

Job description

The following content displays a map of the jobs location - Derby

4 on, 4 off, which will include some Sundays and nights

£39,817 per annum

Contract Hours:

42 hour weekly average, 4 on, 4 off, 12 hour shift pattern basis, including days, nights and weekends.

Location:

Closing Date:

14/11/2026

Job Category:

Head Office

Region / Site:

Head Office

Business Unit:

Supplies & Distribution

Vacancy Information

Are you ready to be part of something new and exciting in Derby?

Our brand-new manufacturing and logistics site, situated at SmartParc, will offer a fresh and innovative environment, and we're looking for enthusiastic and passionate colleagues to help lay the foundation for something truly great

We have a fantastic opportunity to join the Logistics team at Greggs as a Transport (Admin) Coordinator. In this role you will ensure the smooth and compliant execution of daily transport operations by managing driver performance, vehicle compliance, and operational delivery.

The Transport Administrator plays a key role in co-ordinating the transport operation efficiency, safety, and service excellence

We can offer you:

• 21 days (4.2 weeks) annual leave, pro-rated, increasing with service, plus bank holidays and 1 additional floating day
• Colleague discount, up to 50% off our own-produced products
• Pension scheme with matching employer contributions up to 7%
• Free hot drinks while on a shift break
• Profit share: We want everyone to share in the success of the business, so we distribute 10% of our profits to all our colleagues whohave at least 6-month service, or more, each year
• Share save schemes that let you buy discounted Greggs shares, by saving a set amount of money over a fixed time, to have an even bigger share of our profits
• Career progression and learning and development
• Employee Assistance Programme; A free, confidential helpline, offering advice and support with financial, relationship, work-relatedand wellbeing issues, 24 hours a day, 365daysa year. Including a mobile app providing a range of wellness content on physical, mental, social,andfinancial wellbeing
• Perks and savings, such as digital gift card discounts, online cashback, in-store and online couponsand lifestyle offers
• A company who cares about our communities; the environment and being a better business! Click here to read about The Greggs Pledge
• Colleague Networks – internal groups where colleagues and their allies can share their own experiences, offer feedback on the way we do things at Greggs, andprovide support to one another

About the role

• This is a full-time role (42 hours per week) Working 4 on, 4 off, including some Sundays and nights on a rota
• We know that having a work-life balance is important, so we offer our colleagues as much flexibility as possible in line with the needs of their role
• The base location for this role is Derby DE21

What you'll do

In the role you will:

• Execute the daily operational plan effectively.
• Allocate driver resources and manage shift schedules.
• Microlise telematics monitoring and administration.
• Tachomaster administration.
• Liaise with planning teams to support efficient execution of transport plans.
• Coordinate vehicle delivery and collections for servicing.
• Communicate with service providers for repairs and inspections.
• Address driver queries and provide timely resolutions.
• Conduct post-shift Driver Debriefs.
• Perform Gate Checks to ensure compliance and readiness.
• Maintain accurate records of defect reports, service sheets, and purchase orders.
• Conduct Safety Conversations with drivers and team members.
• Perform hazard spotting and report unsafe conditions.

About you

You will fit right into this role if you can demonstrate:

• Problem Solving: Quick thinking and effective issue resolution.
• Communication: Clear, professional, and timely interaction with stakeholders.
• Organisation: Strong time management and prioritisation.
• People Skills: Ability to build rapport with drivers and colleagues.
• Experience with Microlise, Tachomaster, and Driver Checkmaster.
• Experience within logistics, distribution and transport operations.
• Excellent knowledge of Drivers' hours regulations.

About Greggs

Here at Greggs, we love what we do, and we have fun! What makes us so special is our culture - how we behave and support each other. Everyone's welcome at Greggs. Whatever their background, preferences or beliefs we want all of our colleagues to feel welcome and able to be themselves at work. You can read more about us here: Greggs Careers | About Greggs.