Transport/Admin Coordinator

DFDS; Belfast City District; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Life assurance cover

Contributory company pension scheme

Holiday Purchase Scheme

Free ferry travel for up to 4 guests

Job summary

DFDS in Belfast is seeking a Transport/Admin Coordinator to plan domestic trailer and bulk transport across Ireland and the UK, ensuring loads are scheduled efficiently and delivered on time.

You will coordinate routes, manage delivery documentation, liaise with drivers, customers and internal teams, update systems, and help resolve operational issues to keep daily transport running smoothly.

Qualifications

• Experience in a transport planning role across Ireland and the UK.
• Strong organisational and detail-focused mindset.
• Ability to adapt in a fast-paced environment where priorities change quickly.

Responsibilities

• Planning domestic trailer and bulk transport across Ireland and the UK.
• Creating and managing delivery documentation for road and bulk haulage.
• Coordinating routes to ensure efficient and cost-effective transport planning.
• Communicating with drivers, customers, and internal teams to support operations.
• Updating systems and maintaining accurate transport records.
• Supporting the resolution of operational issues and schedule changes.
• Contributing to a smooth, well-organised daily transport plan.

Skills

Transport planning experience

Route planning

Communication skills

Multitasking

Attention to detail

Tools

Transport management system (TMS)

Job description

Do you want to be a valued part of the critical infrastructure that serves communities across Europe and beyond? Are you looking for a position in which you can set direction and help shape our company? If so, then you could be the newest addition to our team as a Transport/Admin Coordinator.

Be part of the movement – and play your part

About The Role

Working Monday to Friday on a rotating shift pattern, you’ll support the planning and coordination of domestic transport operations across the Island of Ireland and UK, ensuring loads are scheduled efficiently and delivered on time.

You Will Be Responsible For

• Planning domestic trailer and bulk transport across Ireland and the UK
• Creating and managing delivery documentation for road and bulk haulage
• Coordinating routes to ensure efficient and cost-effective transport planning
• Communicating with drivers, customers, and internal teams to support operations
• Updating systems and maintaining accurate transport records
• Supporting the resolution of operational issues and schedule changes
• Contributing to a smooth, well‑organised daily transport plan

About You

You’ll have previous experience in a transport planning role across Ireland and the UK, with a solid understanding of route planning and delivery documentation. You’ll be organised, detail focused, and comfortable working in a fast-paced environment where priorities can change quickly. Strong communication skills and a proactive attitude are essential, along with the ability to multitask and keep operations running smoothly.

We think the strongest teams are built on diversity and inclusivity. Contrasting opinions, varied skills and strong characters bring out the best in us all. And we cannot wait for you to join.

Working at DFDS

Join the movement and grow with us.

Be a valued member of a diverse team at DFDS and help drive change together.

While you’re with us, we want you to develop. At DFDS, we believe that development happens first and foremost through activities in the workplace. We will also offer training courses that can support you in your role, if needed.

Now about what we can give you. You’ll be able to access some fantastic benefits such as:

• Life assurance cover
• Contributory company pension scheme
• Holiday Purchase Scheme
• Free ferry travel for up to 4 guests between Dover and Calais / Newcastle and Amsterdam with no limit on trips
• Full employee assistance programme including:
• Proactive financial, emotional, mental, and physical health care support including face to face counselling, fast 24/7 access to a GP, a second medical opinion and legal support for colleagues and their family.
• Huge range of retail discounts from high street and online retailers
• Cashback on health care including dental, optical, physiotherapy, prescriptions, specialist consultations and much more.
• Access to myStrength, our Wellbeing platform, which has plenty of content to support and improve your mental wellness needs.
• Access to mental health first aid and opportunity to join support webinars with a focus on all areas of positive wellbeing.

We look forward to hearing from you.