Training Administrator

TN United Kingdom; Byfleet; On-site; GBP 24,000 - 27,000; Full time

Job summary

An established industry player in Rail and Civil Engineering is seeking a Fleet & Training Administrator to enhance their operations team. In this exciting role, you will be pivotal in managing training bookings and the internal fleet of vehicles, ensuring compliance with health and safety standards. Your organizational skills and attention to detail will be essential as you liaise with various teams, support new starters, and manage day-to-day administrative tasks. Join a dynamic environment where your contributions will directly impact the efficiency of operations and support the growth of a thriving sector.

Qualifications

• Experience in admin roles, particularly in booking training or fleet management.
• Proficient in tracking and updating systems regularly.

Responsibilities

• Monitor qualification expiry dates and book necessary training courses.
• Support fleet management by booking MOTs, repairs, and services.

Skills

Administrative Skills

Communication Skills

Microsoft Office (Outlook & Excel)

Organizational Skills

Commercial Awareness

Job description

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Job Title: Fleet & Training Administrator (Rail)
Location: Fleet, Hampshire
Sector: Rail, Civil Engineering, Construction
Type: Permanent role (Office Based)
Start: September
Salary: £24, to £27, Per Annum + Package (Base salary negotiable on relevant experience)

Our client, a specialist Rail & Civil Engineering subcontractor within the Construction sector, is currently looking for a Fleet & Training Administrator to join their Rail department on a permanent basis. In this role you will support the operations team with booking training courses for operatives and operations staff, as well as helping to manage the internal fleet of vehicles, completing all required admin and booking duties.

Daily duties will include but are not limited to:

• Monitoring expiry dates for qualifications and booking training courses to renew certification.
• Helping to onboard new starters, supporting with inductions, training, setting up I.T, sorting new PPE.
• Support the internal Fleet team by booking MOT’s / Repairs / Services
• Logging HGV requirements and use on a weekly basis, monitoring vehicles trackers to match health and safety requirements, as well as hiring new vehicles when required.
• Booking hotels for staff, as and when required.
• Making credit card payments, as and when required.
• Raising Purchase Order numbers, as and when required.
• Assisting the commercial team with supplier invoice queries, through day-to-day data collected.
• Update systems to log and update required day-to-day evidence for the commercial / operations teams.
• Liaising with operations staff to organise the above tasks, at convenient times.

Candidates will ideally have:

• Worked in a similar admin role before (experience booking training or managing fleet is advantageous).
• Experience tracking and updating systems on a daily / weekly basis, to log key information.
• Worked with Project Management teams before, comfortable speaking with various operations and commercial staff to gather key data. Also comfortable speaking with various 3rd party companies.
• Have good I.T skills including the use of Microsoft Office Packages, specifically Outlook & Excel.
• Be methodical and organised, with clear communication skills, and basic commercial skills.
• Experience working in a busy environment such as Construction, Rail or Civil Engineering preferred, but not essential.