Trainee Sales Administrator

Arnold Clark Group; Inverness; Hybrid; GBP 18,000 - 22,000; Full time

Benefits offered by this job

33 days’ annual leave

Flexible leave

Generous employee discounts

Private healthcare

Workplace pension

Job summary

Arnold Clark Group in Inverness is seeking a Trainee Sales Administrator for our Citroen/Peugeot branch. You’ll support the Sales Administration team by keeping stock records accurate and processing vehicle invoices to ensure smooth customer deliveries.

Ideal candidates will be highly organised, able to multitask, and have excellent communication skills. A proactive team player who can work independently is preferred; proficiency with Microsoft Office, especially Excel, is a bonus.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organisational abilities and the ability to multitask.
• Attention to detail and accuracy.
• Calm under pressure and able to work independently or as part of a team.
• Experience with Microsoft Office, especially Excel, is beneficial.

Responsibilities

• Record new stock vehicles accurately in stock records.
• Verify stock details are correct and online advertisements are accurate.
• Ensure vehicle documents are obtained, filed and recorded.
• Tax and invoice sold vehicles promptly for delivery.
• Create accurate vehicle sales invoices matching customer orders.
• Ensure all sales documentation is correct and payments received.
• Learn manufacturer systems and bonuses for new vehicles.

Skills

Communication

Organization

Attention to detail

Calm under pressure

Team player

Tools

Microsoft Excel

Job description

We’re looking for a Trainee Sales Administrator to work in our Citroen/Peugeotbranch in Inverness.

We offer:

• 33 days’ annual leave
• Flexible leave
• Generous employee discounts
• Private healthcare
• Workplace pension
• …and much more

Hours

Full time: Monday – Friday 8.30am – 5pm

About the role

Working in our busy, fast-moving Sales Administration department, you’ll be responsible for making sure our vehicle stock records are accurate and up to date.

Reporting to the branch accountant, you will also ensure that vehicle sales are taxed and invoiced efficiently to ensure a smooth customer experience.

For this role, you will need a high level of organisation and accuracy, as well as the ability to work well with others.

Day-to-day duties

• Bringing purchased vehicles into our stock records in an accurate and prompt manner
• Confirming all vehicle stock details recorded are correct and vehicles are accurately advertised online
• Ensuring appropriate vehicle documents are obtained, recorded and securely filed
• Carrying out the taxation of sold vehicles in time for customer delivery
• Producing accurate and timely vehicle sales invoices that match the signed customer order form
• Ensuring all vehicle sales documentation is correct and vehicle payment is received
• Gaining an understanding of manufacturer systems and bonuses for new vehicles

Essential skills

• Fantastic communication skills
• A high level of organisation and the ability to multi-task
• Strong attention to detail
• Ability to stay calm and work accurately, even under pressure
• Team player who can also work on their own initiative

Nice to have (but not essential)

• Knowledge of Microsoft Office, particularly Excel

Our Culture

Arnold Clark is committed to creating a diverse and inclusive workplace. We strive to create an environment where collaboration, unique perspectives and multiple approaches are celebrated. We care about our employees and our communities, we nurture talent and encourage ambition, and we are passionate about people who take pride in their work. Our employees are at the heart of everything we do – diverse in our make-up, united in our goals.

To find out more about Life at Arnold Clark, visit our website.

Employment within the Arnold Clark Group is offered subject to satisfactory reference and disclosure check.