Trainee Facilities Administrator

Construction Linx Ltd - Driven - Dynamic - Dependable; Crewe; On-site; GBP 21,000 - 25,000; Full time

Job summary

A growing Facilities Management company seeks a dynamic and driven Facilities Administrator. The successful candidate will support the team with day-to-day administration tasks, ensuring effective communication and documentation for maintenance works. Offering a competitive salary and progression opportunities, this role is ideal for those looking to grow in the sector.

Benefits

Performance bonus

Additional leave

Company pension

Private medical insurance

On-site parking

Qualifications

• Strong organizational and administration skills.
• Good verbal and written communication.
• Computer literacy — confident in Microsoft Outlook, Word, and Excel.

Responsibilities

• Provide daily administrative support to the Facilities and Project team.
• Liaise with customers to provide updates and issue paperwork.
• Ensure job files and records are accurately maintained.

Skills

Organisational skills

Communication

Computer literacy

Job description

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Construction Linx are an established Facilities Management & Project Specialist company of 20 years. We thrive on customer retention and consistent growth with our award winning Excellence in Customer Service.

We have ambitious plans over the next 3 years and we are looking for a dynamic, driven individual to join our passionate team within our Facilities Division.

JOB PURPOSE:

To support the Facilities team in the day-to-day administration of reactive and planned maintenance works, ensuring accurate records, smooth communication, and timely updates between customers, trade operatives, and office staff

MAIN DUTIES:Key Responsibilities:

• Provide daily administrative support to the Facilities and Project team.
• Assist in logging new job requests and updating job progress on the company systems.
• Liaise with customers to provide updates, confirm job details, and issue paperwork such as job sheets, sign-off forms, and certificates.
• Assist with ordering materials, plant hire, skips, and equipment when required.
• Support the completion and filing of Health and Safety documentation (RAMS, permits, and sign-offs).
• Chase trade operatives for completion photos and paperwork following job completion.
• Ensure job files and records are accurately maintained for invoicing and reporting purposes.
• Provide support with general office duties including document filing, updating trackers, and producing reports for management as needed.
• Help with sourcing materials and liaising with suppliers when required by the team.
• Monitor shared inboxes and ensure queries are acknowledged and responded to in a timely manner.
• Support the team in following up any additional works identified and record these for quotation.
• Chase sub-contractors for registration packs and updated insurances and training certs and input information into our inhouse system and filing accordingly.
• To look after maintenance works ensuring all paperwork is in place, booking in the works with clients, ensuring our inhouse system is up to date, booking in subcontractors for the works.
• To manage employed contractors diary and send out weekly updates

CANDIDATE ATTRIBUTES

· Strong organisational and administration skills.

· Good verbal and written communication.

· Computer literacy — confident in Microsoft Outlook, Word, and Excel.

· Ability to work well under pressure and manage multiple tasks at once.

· Willingness to learn and develop within the facilities management sector.

. Positive attitude, team-focused, and proactive in supporting colleagues.

WHAT TO EXPECT FROM US:

Competitive salary plus rewarded for results including a Performance Bonus company and individual.

Progression and Development in a growing business with ambitious future plans.

A relaxed & friendly company environment being a small team.

Additional days holidays for length of service and your "Birthday Day Off".

Company Pension & Cashback Medical Scheme

Job Types: Full-time, Permanent

Pay: £21,000.00-£25,000.00 per year

Additional pay:

• Performance bonus
• Additional leave
• Company events
• Company pension
• On-site parking
• Private medical insurance

Schedule:

• Monday to Friday

Seniority level

• Seniority level

  Internship

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Construction

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