Trainee Accounts Payable Assistant

Theo Paphitis Retail Group; Crewe; On-site; GBP 20,000 - 28,000; Full time

Benefits offered by this job

Company bonus

Enhanced pension

Referral scheme

Generous holiday + wellbeing day

Training & apprenticeships

Discounts across group brands

Cycle2Work

Mental health support

Social events

Job summary

The Theo Paphitis Retail Group is recruiting a Trainee Accounts Payable Assistant to kick-start a career in Finance and gain hands-on experience across Ryman, London Graphic Centre and Boux Avenue. You will receive full training and support while contributing to day-to-day AP tasks in a busy retail finance team.

No previous AP experience is required; we are looking for someone organised, numerate, eager to learn and confident communicating with others.

Qualifications

• No finance or Accounts Payable experience required; full training provided.
• Organised, numerate and keen to learn.
• Confident communicating with suppliers, colleagues and stakeholders.

Responsibilities

• Process invoices accurately across brands.
• Manage central Accounts Payable inbox and respond to queries promptly.
• Set up new suppliers and record supplier information accurately.
• Follow up on unauthorised invoices and credits with relevant departments.
• Prepare monthly supplier statement reconciliations and investigate discrepancies.
• Assist with weekly BACS payment runs to ensure timely payments.
• Address overdue accounts and resolve issues with stakeholders.
• Respond to supplier queries and resolve or escalate as needed.
• Build positive relationships with suppliers and internal teams.
• Develop understanding of AP processes, systems and Finance function.
• Assist team with other admin tasks and projects as confidence grows.

Skills

Numeracy

Communication

Organization

Teamwork

Willingness to learn

Job description

Looking to start your career in Finance? Join our Accounts Payable team and gain hands-on experience across some of the UK’s best-known retail brands.

As a Trainee Accounts Payable Assistant, you’ll work across Ryman, London Graphic Centre and Boux Avenue, supporting the wider Finance team with the day-to-day running of our Accounts Payable function. You’ll receive full training and support from an experienced team, giving you the opportunity to build your knowledge, develop your skills and take your first steps towards a career in Finance.

No previous Finance or Accounts Payable experience is required, we’re looking for someone who is organised, numerate, keen to learn and confident communicating with others.

What you’ll be doing

• Processing invoices accurately and efficiently across our different brands.
• Managing the central Accounts Payable inbox and making sure queries and requests are dealt with promptly.
• Setting up new suppliers and ensuring information is recorded accurately.
• Following up on unauthorised invoices and credits with the relevant departments.
• Preparing monthly supplier statement reconciliations and investigating any discrepancies.
• Supporting the weekly BACS payment run to make sure invoices are paid within agreed payment terms.
• Actioning correspondence relating to overdue accounts and making sure issues are resolved promptly.
• Responding to supplier queries and investigating issues, resolving them where possible or referring them to the appropriate team.
• Building positive working relationships with suppliers and internal stakeholders across the business.
• Developing your understanding of Accounts Payable processes, systems and the wider Finance function.
• Supporting the team with other administrative tasks and projects as your knowledge and confidence grow.

What you’ll bring

• No previous Finance or Accounts Payable experience is requiredfull training will be provided.
• A genuine interest in starting and developing a career in Finance.
• Good numeracy skills and confidence working with numbers.
• Excellent written and verbal communication skills.
• Confidence speaking to people over the telephone and communicating with suppliers and colleagues.
• A willingness to ask questions, learn from others and build your knowledge.
• The confidence to communicate with stakeholders, ask for information or support and raise issues when needed.
• Strong organisation skills and a methodical approach to your work.
• Excellent attention to detail and a commitment to getting things right.
• The ability to work well as part of a team while also using your own initiative.
• A positive and proactive attitude, with a willingness to get stuck in and learn.

What’s in it for you?

• Competitive salary with the opportunity to earn company bonus, company pension (with enhancement options), and a referral scheme.
• Generous holiday allowance plus an extra wellbeing day to recharge.
• Tailored training, structured career progression, and funded apprenticeship programmes.
• Exclusive discounts across all group brands (Ryman, Robert Dyas, Boux Avenue), Cycle2Work scheme, and access to mental health first aiders and wellness support.
• A collaborative team with recognition awards and regular social events.

About Ryman

With over 130 years of heritage, Ryman is the UK’s go-to destination for stationery, office supplies, and tech. Operating over 200 stores alongside a thriving digital presence, we are proud to be part of the Theo Paphitis Retail Group (including Robert Dyas, Boux Avenue, and London Graphic Centre).

We are a resilient, innovative, and customer-first business. We believe in equipping our people with the tools they need to grow, thrive, and succeed.

Ryman is an equal opportunities employer. We celebrate diversity and are committed to building an inclusive environment where everyone can be themselves at work.