Trademark Portfolio Administrator

Confidential; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Confidential in London seeks a Trade Mark Administrator to support international portfolios, maintain records and meet deadlines in a busy practice. You will review IP office correspondence, assist with portfolio onboarding and audits, and liaise with clients, with a strong focus on accuracy and organisation.

This role requires experience in trade mark formalities, solid IT skills, and the ability to work independently within a collaborative team environment.

Qualifications

• Experience in a trade mark administration or formalities-focused role.
• Strong understanding of trade mark procedures for international portfolios.
• Experience managing sizeable multinational portfolios.
• Able to manage deadlines and prioritise competing demands.
• Excellent written and verbal communication.
• Good IT skills and ability to work independently within a team.
• Experience with docketing systems would be advantageous.

Responsibilities

• Manage trade mark records and ensure key deadlines, actions and correspondence are accurately recorded
• Review correspondence from IP offices, overseas representatives and clients, identifying any required follow up
• Support the transfer and onboarding of new trade mark portfolios, including checking and validating existing data
• Assist with portfolio audits and due diligence exercises across different jurisdictions
• Prepare and maintain trade mark documentation, reports and standard correspondence
• Carry out quality checks and help maintain consistent processes across the team
• Support colleagues with more complex administrative matters and share knowledge where appropriate
• Help coordinate workloads and ensure time sensitive tasks are completed within required deadlines
• Work with colleagues and external contacts across different jurisdictions to resolve administrative and portfolio queries

Skills

Attention to detail

Organisational skills

Deadline management

Independent work

Team contribution

Education

CITMA qualification

Tools

Microsoft Word

Excel

IP management software

WebTMS

Job description

Confidential in London seeks a Trade Mark Administrator to support international portfolios, maintain records and meet deadlines in a busy practice. You will review IP office correspondence, assist with portfolio onboarding and audits, and liaise with clients, with a strong focus on accuracy and organisation.

This role requires experience in trade mark formalities, solid IT skills, and the ability to work independently within a collaborative team environment.