Expression of Interest - Timekeeper

Wood; Lowestoft; On-site; GBP 21,000 - 26,000; Part time

Benefits offered by this job

33 days annual leave (including public

Flexible benefits package

Contributory pension

Private medical cover

Life insurance 4x base

Job summary

Wood is currently recruiting for a Timekeeper to be based on site in Lowestoft, Suffolk, on a permanent basis. This is a part time role - 3 days (22.5 hours) per week, with a hybrid working arrangement that can be agreed.

Initially, the role will be weighted toward office-based working to ensure robust training and full integration into the Wood team. You will check and enter Timewriting data from Shell IQN into the Wood Timewriting Team, act as gatekeeper for Timewriting guidelines, and

Qualifications

• Experience with timekeeping in engineering or construction projects.
• Proficiency with Microsoft Office applications including Excel.
• Strong organisational and administrative skills.
• Good communication and teamwork abilities.

Responsibilities

• Check and enter Timewriting data from Shell IQN system into the Wood Timewriting Team.
• Be a “gatekeeper” for the Timewriting against the agreed Timewriting Guidelines.
• Check back from the Wood Oracle system for any unapproved or rejected hours before processing payroll.
• Reconciliation of Timewriting data in both Wood and Shell IQN systems.
• Process Wood Team’s holiday approvals and cover if required.
• Liaise with Wood Tax team and workforce for NL tax compliance on cross-border work scopes.
• Be a “super user” for Wood’s Performance Management Tool and coordinate with Supervisors for reviews.
• Perform General /Contract Administration duties.
• Assist workforce with queries and administration to support timely resolution.

Skills

Timekeeping

Microsoft Excel

Administration

Team communication

Tools

Shell IQN

Wood Timewriting System

Job description

Job Description

Wood is currently recruiting for a Timekeeper to be based on site in Lowestoft, Suffolk, on a permanent basis.

Please note that this is a part time role - 3 days (22.5 hours) per week.

Within the team, a hybrid working arrangement can be agreed. During the initial stages of employment, the role will be weighted towards office-based working to ensure the successful candidate is fully supported, receives comprehensive training, and has the opportunity to become an integral part of the team.

P&E offers a wide range of opportunities which will allow you to develop your skills across a portfolio of onshore projects in different sectors. Our current portfolio includes green hydrogen and fuel switching, as well as supporting local clients with energy transition. Additionally, we work on UK refineries, petrochemical facilities, fine chemicals, and pharmaceutical facilities. We have several clients who we are working with to design their pilot plants to test exciting new technologies, with a view to partnering with them as they move to design and build full scale commercial facilities.

What We Can Offer

• Meaningful and interesting projects delivered to high profile clients across the Energy Sector
• Flexible working arrangements that balance client, team and individual needs offering hybrid and remote working where relevant
• Commitment to Diversity and Inclusion; we are an organisation actively committed to diversity and inclusion across our business
• Competitive renumeration package with regular reviews to ensure we are rewarding at the right level in line with the market
• Flexible benefits package inclusive of 33 days annual leave (including public holidays), plus the potential for one additional ‘flex day’ per month. Further benefits include a generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own lifestyle
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests
• Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

Responsibilities

• Check and enter Timewriting data from Shell IQN system into the Wood Timewriting Team.
• Be a “gatekeeper” for the Field glass Timewriting against the agreed Timewriting Guidelines.
• Check back from the Wood Oracle system for any unapproved or rejected hours before processing of the peoples pay.
• Reconciliation of Timewriting data in both Wood and Shell IQN systems
• Process Wood Team’s holiday for correct approvals and holiday cover if required is put in place.
• Liaise with Wood Tax team and workforce to ensure that NL tax requirements are timely met and captured for all Wood cross-border work scopes.
• Be a “super user” for Wood’s Performance Management Tool and coordinate with the Supervisors that regular Performance Reviews are being completed by them.
• Perform General /Contract Administration duties.
• Assist workforce in any general queries and administration to support timely resolution.
• Booking of all domestic and International Travel for peoples training requirements.
• Trend Safety Observation Card’s from the Shell system for Operations awareness.
• Administer any Uplifting of people’s temporary assignments to meet Operational requirements.
• Provide specific Timewriting reports to the individual Assets.
• Assist in the reporting and close-out of HSSE incidents, with information being passed from the Shell Sphere System into Wood’s CAIRS system

Qualifications

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Knowledge, Skills And Experience

• Strong project/admin experience in the Engineering and Construction industry desirable
• Proficiency with Microsoft Suite programs to include Teams, Word, Excel, PowerPoint and Outlook
• Ability to correspond and interact with others in a courteous and professional manner
• Possess good organisational skills
• Self-motivated to learn

Personal Attributes

• Exceptional organisational skills
• Effective organisation & planning skills
• Ability to handle multiple tasks and changing priorities in a fast-paced environment
• Understands and controls one’s emotions with empathy for others
• Use effective verbal and written communication skills
• Clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to understand other perspectives
• Uses initiative and a proactive approach to problem solving
• Commitment to continuous improvement
• Demonstrates commitment to Wood Values, Visions & Behaviours

About Us

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.