Theatre Administrator | Bristol NHS Foundation Trust

University Hospitals Bristol and Weston NHS Foundation Trust; Weston-super-Mare; On-site; GBP 26,000 - 27,000; Part time

Job summary

Theatre Administrator role at University Hospitals Bristol and Weston NHS Foundation Trust is based in Weston-super-Mare and is a part-time, permanent position with pro rata salary. You will support theatre teams with daily administrative tasks, manage operating lists and liaise across departments to ensure smooth theatre operations.

Responsibilities include maintaining theatre systems, data entry, and assisting with mandatory training and rotas.

Qualifications

• Part-time role with pro rata salary.
• Experience in theatre admin desirable.
• Strong communication and organisational skills.

Responsibilities

• Produce accurate operating lists for theatre areas and maintain cost records.
• Coordinate scheduling with Theatre Matron and senior nursing staff; escalate changes as needed.
• Maintain hospital and theatre management systems and train users on the Theatre Management System.
• Provide reception cover for Theatre Receiving Unit and Endoscopy when required and support النظام audits.

Job description

Theatre Administrator | Bristol NHS Foundation Trust

Company: University Hospitals Bristol and Weston NHS Foundation Trust

Salary: £25,760 - £27,476 pa pro rata

Hours: Part-time

Location: Weston Super Mare, BS23 4TQ

Job type: Permanent

Posting date: 2 Nov 2026

Closing date: 2 Dec 2026

Summary

To provide day to day admin support to the Theatre Matron and the theatre/SDCU sisters to ensure the smooth running of all theatre areas.

Performing daily administrative tasks, to include the production of accurate operating lists for all theatre areas, report running, liaising with other departments/wards within the hospital, dealing with telephone calls and external companies, adding patients to electronic booking system.

There is an audit element to this position as well as a supporting role in the coordination of statutory mandatory training, annual leave and appraisals.

Provide administrative and operational support to the Theatre Matron, Band 7s and theatre team. Liaise professionally with patients, visitors, clinicians, Trust departments and external agencies, maintaining confidentiality and compliance with Trust policies.

Coordinate operating lists, ensuring accurate patient details, appropriate scheduling and adherence to operational restrictions. Liaise with senior nursing staff regarding changes, elevate clinical and operational decisions, and support emergency bookings.

Maintain hospital and theatre management systems. Act as a Theatre Management System super user, providing troubleshooting and training. Collect and present operational data, update patient costing records and reconcile theatre lists daily.

Prepare reports, correspondence, presentations and meeting minutes. Maintain departmental diaries, staff leave and sickness records, and training and appraisal spreadsheets, monitoring mandatory training compliance. Complete daily rotas with senior nursing staff, arrange Estates requisitions and participate in information audits.

Manage post, filing and stationery supplies, provide reception cover for Theatre Receiving Unit and Endoscopy when required, attend meetings and training, and undertake other appropriate duties.

The role requires excellent communication, organisation, accuracy and discretion, with the ability to manage competing priorities, frequent interruptions and sustained periods of concentration.

Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations,operatingfrom three main sites at Southmead, Bristol citycentreand Weston.

With an annual turnover of £2.3 billion, we are now one of the largest NHS trusts in the United Kingdom. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer.

Bristol NHS Foundation Trust values all people as individuals. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.

This advert closes on Monday 16 Nov 2026

Proud member of the Disability Confident employer scheme

About Disability Confident Disability Confident is a government scheme. It encourages employers to recruit and retain disabled people and those with long term health conditions.