Administrator/HR Assistant | Bristol NHS Foundation Trust

University Hospitals Bristol and Weston NHS Foundation Trust; West of England; On-site; GBP 26,000 - 27,000; Full time

Benefits offered by this job

Disability Confident employer scheme

Job summary

Bristol NHS Foundation Trust is seeking an Administrator/HR Assistant to deliver efficient administrative and secretarial services to the Divisional Management team and Divisional HR Business Partner in Bristol. The role includes typing letters and reports, managing the electronic diary, arranging meetings, and handling enquiries from staff and external agencies.

The post holder will support the Surgery PA team, maintain confidentiality, and help with room bookings, audits, and service meetings

Qualifications

• Experience providing administrative support to senior teams.
• Ability to type routine correspondence, reports and official documents.
• Good organisational and planning skills.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Provide administrative and secretarial support to the Divisional Management team and Divisional HR Business Partner.
• Type routine correspondence, reports and official documents; file and photocopy.
• Arrange meetings and appointments; manage electronic diaries.
• Take notes at meetings in the absence of other PAs; support meeting administration.

Skills

Typing

Diary management

Meeting support

Confidentiality

MS Excel

MS Word

Tools

MS Excel

MS Word

Job description

Administrator/HR Assistant | Bristol NHS Foundation Trust

Company: University Hospitals Bristol and Weston NHS Foundation Trust

The administrator/HR Assistant will provide an efficient, effective administrative and secretarial service to the Divisional Management team and the Divisional HR Business Partner. The post holder will be responsible for typing of routine correspondence, reports and official documents, photocopy, arrangement of meetings and appointments, taking notes of meetings in the absence of other PA’s, electronic diary management and taking enquiries both in person and by telephone

Communication

• Support the Division including sign posting to relevant Trust internet sites
• Deal with telephone enquiries from staff, public and outside agencies.

Organisation and Planning

• Carry out a range of administrative support as required by dealing with or referring enquiries as appropriate.
• Support the Surgery PA team to ensure the smooth and efficient running of the office whilst maintaining confidentiality at all times.
• Provide general administrative support on a range of tasks, including Long Service Achievement, Surgery Admin inbox, room bookings, Greatix and meeting support.
• Manage and maintain the PCP process.
• Provide support to annual leave sell back audit return.
• Bring forward documents and papers needed for meetings and devise systems to facilitate recall as necessary.
• Service meetings by preparing agenda/papers, note taking and recording where appropriate
• Use MS Excel and MS Word to process letters, documents and general correspondence and administer filing/photocopying relevant copies/record keeping and to formulate straightforward responses on behalf of the management team.
• Prioritise own workload.

Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations, operating from three main sites at Southmead, Bristol city centre and Weston.

With an annual turnover of £2.3 billion, we are now one of the largest NHS trusts in the United Kingdom. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer.

Bristol NHS Foundation Trust values all people as individuals. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.

For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.

This advert closes on Thursday 15 Oct 2026

Proud member of the Disability Confident employer scheme

Salary: £25,760 - £27,476 pro rata Hours: Full-time Location: Bristol, BS2 8HW Job type: Permanent Posting date: 1 Oct 2026 Closing date: 31 Oct 2026

About Disability Confident

Disability Confident is a government scheme. It encourages employers to recruit and retain disabled people and those with long term health conditions.

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