Term-Time School Office Manager

WMJobs; Bromsgrove; On-site; GBP 20,000 - 24,000; Full time

Job summary

A local educational institution is looking for a dedicated school administrator to manage the office operations. The ideal candidate will possess strong organisational skills, be flexible, and be highly motivated. Responsibilities include providing administrative support to the Headteacher, managing staff records, coordinating school events, and ensuring confidentiality. This temporary position has potential to become permanent, working 8:30am-4:00pm during term time. Application is to be sent via email.

Qualifications

• Experience in administrative roles, preferably in a school setting.
• Highly motivated and able to work independently.
• Commitment to safeguarding children and young adults.

Responsibilities

• Manage daily operations of the school office.
• Provide administrative support to the Headteacher.
• Maintain staff records and deal with confidential information.
• Coordinate school events and transport.
• Administer school meals and other systems.

Skills

Organisation

Communication

Initiative

Flexibility

Job description

Stoke Prior First School,

An exciting opportunity to join a small school with a big heart!

The Governing Body are seeking to appoint a caring, committed, enthusiastic and innovative administrator to join the school office team. We are looking for someone to join us who will enjoy working in a friendly school where being part of a team is essential. The successful candidate will be flexible, organised, highly motivated with forward thinking skills and able to work on their own initiative. Whilst experience of working in a school office would be desirable, it is not essential as training can be provided.

We are a happy, caring school and are committed to safeguarding and promoting the welfare of children and young adults and expect all staff and volunteers to share this commitment. We adhere to robust safeguarding procedures and the post will be dependent upon an enhanced DBS disclosure and two written references.

We are looking for someone who can:

• Take responsibility for the day to day running of the school office and to assist the Headteacher with the effective administration of all school matters.
• Provide administrative support to the Headteacher and other staff, to include letters, reports, newsletters, recruitment and reference requests, organisation for school productions, open days and nursery visits
• Greet all visitors and parents at the school office, answering queries and redirecting as necessary
• Maintain schedules and diaries, dealing with confidential information with complete discretion
• Administer all staff records, to include recruitment and other personnel procedures including DBS and identity checks on staff, volunteers and visitors, and upkeep of the school’s Single Central Register
• Manage staff absence and overtime using school’s personnel system
• Complete and send off LA and DfE assessment and staffing returns, together with Census Returns throughout the year as requested
• Administer the school meals system, to include paid and free hot dinner orders,
• Administer coordination of school milk provision (through the www.CoolMilk system)
• Coordinate provision and payment of music lessons and school clubs
• Administer management information system providing all pupil information, including electronic upgrades and attendance registers, including penalty notifications
• Administer school transfers and admissions, including induction documents, electronic files and assessment data
• Arranging transport for and organisation of any school visits, trips, sports and residential activities
• Administration of staff courses and co-ordination of visits from outside agencies, eg builders, contractors, sports coaches and supply teachers
• Liaison with the PTA for the purpose of messages, newsletters and promotion of events
• To undertake any other relevant duties at the same grade
  
  
  

Contract: Temporary with potential to become permanent

Hours: 8:30am-4:00pm Term Time Only

School visits: On request

Closing date: 9am on Wednesday 22nd April 2026

Shortlisted candidates: Will be informed on 22nd April 2026

Interviews: w/c 27th April 2026

Start date: 1st June 2026 (or sooner if available)

Please send application form direct to the school via email: [e-mail]