Term-Time School Finance & Admin Assistant

Coventry City Council; Coventry; On-site; GBP 12,000 - 15,000; Part time

Job summary

Allesley Primary School, Coventry, is seeking a Finance Assistant to join a busy school office on a part-time permanent basis. You’ll support the School Business Manager with pupil data, payments for meals and trips, ordering, and general administrative tasks across the school in a GDPR-conscious environment.

The ideal candidate will have excellent communication, strong organisational skills, IT proficiency with MS Office, and discretion handling sensitive information.

Qualifications

• Excellent communication and interpersonal skills for dealing with pupils, parents, staff and visitors.
• Strong organisational abilities to manage multiple tasks and priorities in a school office.
• Attention to detail for accurate data entry and records.
• Proficiency with IT and MS Office; willingness to learn school MIS systems.
• Ability to handle confidential information in line with GDPR and safeguarding policies.

Responsibilities

• Act as first point of contact for pupils, parents and visitors.
• Provide reception cover and general admin support for the school.
• Handle telephone calls, emails and enquiries professionally.
• Manage pupil records and data, including FSM/PP updates.
• Process payments for meals, trips and activities, following cash handling procedures.
• Assist with ordering and maintaining office supplies.
• Undertake photocopying, laminating, scanning and other clerical tasks.
• Support communications with parents regarding pupil welfare and emergencies.
• Process purchase orders and invoices for audit purposes.
• Assist with organising trips, clubs and events.
• Help raise the school’s profile through social media and community engagement.

Skills

Excellent communication skills

Strong organisational skills

Attention to detail

IT proficiency

Confidentiality and discretion

Team player

Customer service skills

Ability to work under pressure

Basic financial skills

Knowledge of safeguarding procedures

Tools

Microsoft Office

MIS

Job description

Allesley Primary School, Coventry, is seeking a Finance Assistant to join a busy school office on a part-time permanent basis. You’ll support the School Business Manager with pupil data, payments for meals and trips, ordering, and general administrative tasks across the school in a GDPR-conscious environment.

The ideal candidate will have excellent communication, strong organisational skills, IT proficiency with MS Office, and discretion handling sensitive information.