Term-Time Admin & Attendance Officer (36h)

St Philip's RC Primary (Cavendish Road); Salford; On-site; GBP 21,000 - 25,000; Full time

Job summary

St Philip’s RC Primary School is seeking a permanent Admin Attendance Officer for 36 hours per week during term time. The role covers front-of-house duties, clerical support, pupil attendance and payments, safeguarding, first aid and effective communication with families and staff.

You will work with the Office Manager, SENCO and SLT to maintain systems and support admissions, events and wider school activities while ensuring confidentiality and data protection compliance.

Qualifications

• Front of House duties: welcome visitors, manage reception, telephone enquiries and visitor access.
• Administration duties: clerical support, correspondence, filing, record keeping and general office admin.
• School Systems: maintain pupil records, attendance and payment records using school management IT systems.
• Attendance: monitor attendance and punctuality, liaise with parents and external agencies, complete reports.
• Admissions & Events: support pupil admissions, trips, clubs, events and meetings.
• Finance & Payments: manage school payments, monitor balances and communicate with families.
• Safeguarding: follow safeguarding, confidentiality, data protection, health and safety procedures.
• First Aid & Medical: act as designated first aider and support medical needs and plans.
• Communication: liaise with parents, staff, leaders, governors and external professionals.
• IT Skills: confident use of Microsoft Office, Excel, email and school platforms.
• Teamwork: collaborate with Office Manager, SENCO, SLT and staff.

Responsibilities

• Facilitate a welcoming front-of-house experience for visitors and pupils.
• Provide clerical support and general office administration.
• Maintain accurate pupil attendance and payment records using school systems.
• Monitor attendance and liaise with parents and external agencies as required.
• Support pupil admissions, trips, events and wider school activities.
• Handle school payments and communicate balances to families.
• Support safeguarding and data protection procedures across the school.
• Act as first aider and manage pupil medical needs as required.
• Communicate professionally with parents, staff and external professionals.
• Use MS Office, emails, school management systems and telephony effectively.
• Work collaboratively with the Office Manager, SENCO and SLT.

Skills

Front of House

Administration

School Systems

Attendance

Admissions & Events

Finance & Payments

Safeguarding

First Aid & Medical

Communication

IT Skills

Teamwork

Job description

St Philip’s RC Primary School is seeking a permanent Admin Attendance Officer for 36 hours per week during term time. The role covers front-of-house duties, clerical support, pupil attendance and payments, safeguarding, first aid and effective communication with families and staff.

You will work with the Office Manager, SENCO and SLT to maintain systems and support admissions, events and wider school activities while ensuring confidentiality and data protection compliance.