Tender Governance & PMO Manager

Voi Technology; Harrow; On-site; GBP 60,000 - 90,000; Full time

Job summary

VOI Technology seeks an experienced PMO/bid/tender leader to own the end-to-end lifecycle of international public-sector opportunities, coordinating with Legal, Operations, Tech and Content to deliver compliant, compelling proposals.

You will lead pre-tender planning, establish PMO practices with RACI, risk matrices and milestones, coordinate cross-functional stakeholders, review responses for regulatory requirements, and drive post‑tender reviews to strengthen governance.

Qualifications

• 6+ years of PMO, bid or tender management experience.
• Experience with public-sector procurement in B2G or regulated industries.
• Knowledge of international procurement processes and compliance.
• Proficient with PMO tools: RACI, risk matrices, milestone mapping.
• Excellent written and spoken English; European language skills advantageous.
• Bachelor’s degree in Business Admin, Law, Engineering, Public Policy, or equivalent.
• PMP/PRINCE2/APMP certification desirable.

Responsibilities

• Own the end-to-end tender lifecycle from market prep to submission.
• Collaborate with Legal, Operations, Tech and Content to ensure compliant proposals.
• Lead pre-tender planning, including regulatory scoping and readiness milestones.
• Establish and run robust PMO practices across each tender (kick-offs, risk assessments, deliverables, reviews, deadlines).
• Coordinate cross-functional stakeholders, ensuring clear ownership and timely decisions.
• Act as internal authority on tender compliance with local procurement rules.
• PMO ownership of tender demonstrations and related logistics and preparations.
• Maintain tender reporting for executives highlighting milestones and risks.
• Lead post-tender reviews to strengthen governance and libraries.

Skills

PMO experience

Bid/tender management

Public-sector procurement

RACI frameworks

Risk matrices

Milestone mapping

English proficiency

European language skills

Education

Bachelor’s degree in Business Administration, Law, Engineering, Public Policy, or equivalent

Tools

PMO tools: RACI, risk matrices, milestone mapping

Job description

YOUR MISSION AT VOI

Help shape the future of sustainable urban mobility by making Voi’s international public-sector tender process rigorous, reliable, and ready to win.

Reporting To The Director Of Tenders, You Will

• Own the end-to-end tender lifecycle: from early market preparation and product demonstrations through compliance validation and final submission.
• Working closely with the wider Tender team and colleagues across Legal, Operations, Tech, and Content, you will bring structure, clarity, and momentum to complex, high-stakes projects. Your work will help ensure that Voi’s proposals meet the regulatory, operational and procedural requirements of cities and towns across our markets.
• Lead pre-tender planning, including market research, regulatory scoping, partner collaboration, and readiness milestones.
• Establish and run robust PMO practices across each tender, covering kick-offs, risk assessments, RACI frameworks, deliverables, quality reviews, clarification periods, and submission deadlines.
• Coordinate cross-functional stakeholders, ensuring clear ownership, timely decisions, and effective collaboration throughout the process.
• Act as the internal authority on tender compliance, reviewing written and operational responses against local procurement rules and legal requirements.
• Take PMO ownership of tender demonstration phases, coordinating the logistical, technical, and compliance preparations needed to showcase Voi’s hardware and software.
• Maintain clear tender reporting for executive stakeholders, highlighting progress, milestones, dependencies, and compliance risks.
• Lead post-tender reviews, using city feedback and scoring to strengthen our governance documentation, compliance libraries, and ways of working.

What You Need To Embark

You are a highly organised and collaborative project leader who brings calm, clarity, and accountability to fast-moving work. You can translate complex regulatory requirements into practical guidance, influence stakeholders without formal authority, and maintain a sharp focus on quality under pressure.

You Bring

• 6+ years’ experience in PMO, bid or tender management, or complex project management.
• Experience with public-sector procurement, B2G environments, mobility, or another highly regulated industry.
• Strong knowledge of public procurement processes, regulatory frameworks, and compliance standards across international markets.
• Proven experience applying PMO tools and methodologies, such as RACI frameworks, risk matrices, and milestone mapping.
• Excellent written and spoken English; additional European language skills, including German, French, Italian, or Dutch, are an advantage.
• A Bachelor’s degree in Business Administration, Law, Engineering, Public Policy, or equivalent practical experience.
• A recognised project or bid management certification, such as PMP, PRINCE2 or APMP, is desirable.

WHY VOI?

Working at Voi is more than just a job; our People Promise includes a personal voyage where you will grow as a professional and be a part of a team and culture that builds something meaningful for society.

In addition to this, you’ll have the opportunity to:

• Join Europe’s #1 micromobility operator and one of the fastest growing scale-ups.
• Get “skin in the game” through our employee options programme.
• Enjoy unlimited free Voi rides and a dog-friendly office.
• Work together with inspiring, motivated, and fun colleagues towards a common goal.
• Join the micromobility revolution and be a part of creating sustainable cities made for living, free from noise and pollution.

Since 2018, Voi has been on a mission to create safe, sustainable and reliable micromobility for everyone. Today we are the leading shared micromobility operator in Europe, with HQ in Stockholm (Sweden), operating 150,000+ vehicles in 110+ towns and cities across 13 countries, serving 8+ million riders with over 400+ MILLION rides to date, and we have no intention of stopping here! We believe that micromobility will play a central role in changing how people move in our towns and cities in the future and want to ensure that the micromobility transformation happens the right way - through real innovative technology, partnership and transparent dialogue with towns, cities and governments, and by adapting our products to the local needs. In addition to improving quality of life in cities around the world, we are contributing to the solution for climate change by making sustainable transportation options more widely available and promoting renewable energy use and circularity along our supply chain.

Diversity Matters

As a Voiager, we offer you a friendly, collaborative and fast-paced workplace where you can bring your whole self to work, regardless of gender, age, ethnicity, religion, disability or sexual orientation - and welcome applications from whoever you are, including veterans, those actively serving as a Reservist and their partners. What is most important to us is how you treat others and what skills and value you bring to our team. We believe that having a wide diversity of people with different backgrounds and perspectives within Voi is essential to our success in delivering the best user experience to our equally diverse user base. With employees from over 50 nationalities working within Voi, we believe we have made good progress but know we can still do more - therefore we discourage any photos, personal letters, or disclosure of any information that concerns other information than your professional experience.