Temporary Office Manager – Part Time

Mission 4 Recruitment; Stapleford; On-site; GBP 18,000 - 24,000; Part time

Benefits offered by this job

7% employer pension

Private healthcare

Life assurance

Gym discounts

Retail savings

Employee support via Sage

Job summary

Mission 4 Recruitment is seeking a Temporary Office Manager on a part-time basis to coordinate a busy Hertfordshire estate just outside Hertford. You will be the organisational heartbeat, keeping people, systems and suppliers on track in a fast-moving environment.

Responsibilities span front-desk duties, calendar management, IT coordination with external providers, budget oversight and contractor onboarding.

Qualifications

• Proven experience in a similar office management, coordination or operations role.
• Highly organised, calm under pressure and confident juggling multiple priorities.
• Strong technical confidence, with a genuine interest in systems, software and cyber security.
• Quick to learn new platforms, solve problems and spot opportunities to improve how things work.
• Flexible, proactive and collaborative, with a positive team-first approach.

Responsibilities

• First point of contact for phone calls, visitors and deliveries.
• Manage the Estate Office inbox and distribute postal deliveries.
• Procure office supplies and code relevant invoices.
• Manage office service contracts.
• Make meeting arrangements.
• Maintain a tidy office and liaise with cleaners and other contractors relating to the office.
• Send the weekly team email of duties and absences.
• Ensure office notices remain up to date.

Skills

Office management

Organisation

Problem solving

Tools

Microsoft 365

SharePoint

Planner

To Do

Power Automate

Job description

Temporary Office Manager – Part Time

Ready to become the organised heartbeat of a beautiful Hertfordshire estate? We’re looking for a brilliantly capable Temporary Office Manager to join a close-knit team just outside Hertford. This is a varied, fast-moving and genuinely rewarding part-time role where no two days will feel the same — and for the right person, there is every likelihood it will become permanent.

You’ll sit right at the centre of day-to-day estate operations, keeping people, systems, schedules, suppliers and technology moving smoothly. If you love bringing order, energy and smart solutions to a busy environment, this is a rare chance to make a visible impact in a significant and growing estate business.

WHAT YOU’LL BE DOING

General

• First point of contact for phone calls, visitors and deliveries
• Manage the Estate Office inbox and distribute postal deliveries
• Procure office supplies and code relevant invoices
• Manage office service contracts
• Make meeting arrangements
• Maintain a tidy office and liaise with cleaners and other contractors relating to the office
• Send the weekly team email of duties and absences
• Ensure office notices remain up to date

Central Coordination

• Manage the Central Calendar and ensure it is kept up to date with all relevant internal and external dates
• Arrange and coordinate multi-team meetings
• Assist the Executive Trustee-Director with his meeting organisation, including Board meetings
• Co-ordinate out-of-hours rosters
• Arrange all-team training courses and Estate-wide inspections
• Carry out contractor onboarding and updates for office-based or Estate-wide contractors
• Monitor the contractor database to ensure consistency of records between teams
• Co-ordinate staff birthday and anniversary recognition

Health & Safety

• Support day-to-day health & safety compliance, including office procedures and DSE checks.

Technology

• Act as the first point of contact for IT queries, working closely with external providers.
• Keep AV, VC, phone directories and shared digital resources running smoothly.
• Champion best practice across Microsoft 365, SharePoint, Planner, To Do and emerging apps such as Power Automate.
• Manage software subscriptions, group contracts and technology processes for starters and leavers.

Security

• Oversee access control, CCTV, alarms, keys, passwords and security records.
• Research and recommend improved systems where needed.

Other

• Hold responsibility for Office and IT budgets.
• Provide trusted administrative support to the Executive Trustee-Director.
• Support Divisional Coordinators with cover when required.
• Take on varied duties in line with the needs of the role.

Essential

• Proven experience in a similar office management, coordination or operations role.
• Highly organised, calm under pressure and confident juggling multiple priorities.
• Strong technical confidence, with a genuine interest in systems, software and cyber security.
• Quick to learn new platforms, solve problems and spot opportunities to improve how things work.
• Flexible, proactive and collaborative, with a positive team-first approach.

Why You’ll Love It

• Hours: Monday to Friday 8.30am to 2pm with a 30-minute lunch break.
• Pension: 7% employer contribution
• Benefits: Private healthcare, life assurance, gym discounts, retail savings and employee support via Sage
• Setting: A rare opportunity to join a well-established estate in the Hertfordshire countryside with a long-term, people-first culture