Temporary Office Manager (2-3 Month Assignment)

Office Angels; Kingston upon Thames; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Parking available

Casual dress code

Immediate start available

Job summary

Office Angels in Kingston is seeking an experienced Office Manager for a 2-3 month temporary assignment. The role is fully office-based with a Monday–Friday, 9:00am–6:00pm schedule and parking available.

This busy position requires someone who can keep the office running smoothly and support a small, collaborative team. Immediate start available; experience with QuickBooks is highly desirable and strong organisational skills are essential for handling facilities, purchasing, stock, and general

Qualifications

• Experience as an Office Manager or similar role.
• Experience using QuickBooks is highly desirable.
• Strong administrative and organisational skills.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Coordinate office facilities, suppliers and external contractors.
• Raise purchase orders and support invoice processing using QuickBooks.
• Maintain warehouse/storage areas and assist with stock control.
• Coordinate shipments, deliveries and liaise with suppliers on outstanding items.
• Arrange travel, accommodation and transport bookings; manage related administration.
• Perform weekly fire alarm checks and record monthly utility meter readings.
• Maintain employee and supplier records; provide general admin support using Microsoft Office.
• Manage main switchboard, direct calls and welcome visitors.
• Organise refreshments, lunches and catering; maintain meeting rooms and communal areas.
• Provide occasional support with organizing/moving deliveries when required.

Skills

QuickBooks

Administrative

Organisational skills

Communication

Stakeholder management

Tools

Microsoft Office

Job description

Temporary Office Manager (2-3 Month Assignment)

Kingston

£30,000 - £35,000 per annum (DOE)

Monday to Friday, 9:00am - 6:00pm

Fully office-based

Parking available

Immediate start available

• The client is primarily looking for an experienced Office Manager with QuickBooks experience, a positive attitude and a willingness to get involved wherever needed.
• This is a varied role within a small, supportive team where everyone pitches in and wears multiple hats.
• The responsibilities outlined below are desirable, but candidates do not need to have experience in every area to be considered.

We are seeking an experienced Office Manager to join a friendly and supportive team based in Kingston on a temporary basis for 2-3 months. This is a busy and varied position suited to someone who enjoys being at the heart of an office and ensuring everything runs smoothly behind the scenes.

Key Responsibilities

• Coordinating office facilities, suppliers and external contractors, including cleaning services
• Raising purchase orders using QuickBooks and supporting invoice processing, ordering activities and supplier administration
• Maintaining warehouse and storage areas, supporting stock control and inventory management, and assisting with operational and project-based requirements
• Coordinating shipments and deliveries, checking goods against delivery notes and purchase orders, and liaising with suppliers regarding outstanding items
• Arranging travel, accommodation and transport bookings, researching options and managing associated administration
• Carrying out weekly fire alarm checks, recording monthly utility meter readings and supporting the smooth day-to-day running of the office
• Maintaining employee and supplier records and providing general administrative support using Microsoft Office
• Managing incoming post and deliveries, alongside office supplies, stationery, kitchen and cleaning stock
• Managing the main switchboard, directing calls, taking messages and welcoming visitors to the office
• Organising refreshments, lunches and catering, while ensuring meeting rooms and communal areas are maintained to a high standard
• Providing occasional support with organising and moving deliveries when required

About You

• Previous experience in an Office Manager, Operations Manager or similar role
• Experience using QuickBooks is highly desirable
• Strong administrative and organisational skills
• Comfortable working in a hands-on role with varied responsibilities
• Excellent communication and stakeholder management skills
• Able to manage multiple priorities and deadlines
• Proactive, adaptable and highly organised
• Strong attention to detail
• Friendly, approachable and able to build positive relationships across the business
• Comfortable working independently as well as part of a team

What's on Offer?

• Immediate start available
• 2-3 month temporary assignment
• Full-time, office-based role
• Parking available
• Casual dress code
• Friendly and collaborative team environment where everyone supports each other
• Opportunity to work autonomously, with around three people typically in the office on Mondays and Tuesdays
• Varied and fast-paced position
• Interviews taking place ASA