Temp Executive Assistant

Office Angels; Greater London; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

Office Angels is seeking a highly organised Temp Executive Assistant to support two Directors and their extended management team in London.

This hybrid role offers 37.5 hours per week with three days in the office at London Bridge and two days remote, starting Monday 5th October for an ongoing temporary position. You will manage calendars, travel itineraries, and confidential communications with discretion.

Qualifications

• Experience supporting senior executives is advantageous.
• Strong organisational and time-management skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage two Directors' calendars, arrange internal/external meetings and complex travel itineraries.
• Proactively prioritise upcoming commitments and ensure they are well-prepared.
• Anticipate conflicts and resolve scheduling issues quickly.
• Be the main contact for the Directors, managing access to their time.
• Handle confidential correspondence with discretion.
• Lead on high-level meeting logistics: agendas, briefs, minutes, actions.
• Coordinate venues, virtual meetings, catering and guest logistics.
• Maintain a professional, welcoming London Head Office environment.
• Oversee office supplies and equipment, and post/distribution.
• Maintain relationships with facilities providers and the landlord.

Skills

Organised

Proactive

Professional

Job description

Temp Executive Assistant

Our client is a leading membership organisation within the travel industry and they are looking for a highly organised, proactive, and professional Executive Assistant to support two Directors and their wider Management Team.

Start date: Monday 5th October

Duration: Ongoing temp position

Hours: 37.5 hours per week

Working pattern: x3 days per week in the office / x2 WFH

Location: London Bridge

Pay rate: £22ph

Industry: Travel

Duties

• Manage the calendars of two Directors including coordinating internal and external meetings, appointments, and complex travel itineraries
• Proactively plan ahead to ensure upcoming commitments are prioritised & well-prepared
• Anticipate scheduling conflicts and resolve them quickly
• Act as the primary point of contact for the two Directors, managing access to their time and ensuring their availability is aligned
• Handle all correspondence and interactions with the utmost discretion, managing confidential information with professionalism
• Lead on the preparation, logistics, and execution of high-level meetings and events -including agenda creation, briefing materials, minute-taking, and action tracking
• Coordinate meeting spaces or external venues, manage virtual conferencing tools, and arrange catering or guest logistics as needed
• Ensure a professional and welcoming environment at the London Head Office for colleagues and guests alike
• Oversee office supplies, equipment needs, and post/distribution aligned with role responsibilities
• Maintain effective relationships with facilities providers, including the office landlord

We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more.

By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.