Technical Project Manager - Corporate Events

Universal Live Ltd; Long Lee; Hybrid; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Overtime

Bonus

Pension

Health benefits

Mobile phone

Laptop

Job summary

Universal Live Ltd., based in West Yorkshire, is seeking an experienced Technical Project Manager for a hybrid role with regular travel to our Head Office in Keighley and to event venues across the UK. You will own corporate event projects from brief through on-site delivery, often partnering with event agencies and production companies.

You will manage quotations, budgets and timelines, produce CAD visuals with our media team, and coordinate with logistics, warehouse and client teams to ensure

Qualifications

• Experience managing technical production for corporate live events.
• Ability to prepare quotations, budgets and schedules.
• Proven ability to work with event agencies or production companies.
• Strong knowledge of CAD software (Vectorworks).

Responsibilities

• Lead delivery of corporate live events from brief to on-site execution.
• Coordinate with logistics, warehouse and media teams for each event.
• Attend client meetings and site visits; develop creative technical solutions.
• Prepare and manage quotations, schedules and budgets.
• Ensure compliance with H&S and company policies.

Skills

Technical production management

Budgeting

Quotations

On-site delivery

CAD software (Vectorworks)

Client liaison

Full UK Driving License

Tools

Vectorworks

Job description

Location

: Hybrid, with regular travel to our Head Office in Keighley, West Yorkshire, and to event venues. Ideally, you’ll live within approximately two hours’ drive of Keighley.

Salary

: Dependent on experience

Package

: Overtime and bonus available, pension, health benefits, mobile phone, laptop.

Who are we?

We are Universal Live. We’ve been creating, designing and delivering live, virtual and hybrid events since the mid-nineties.

We are a full-service technical solutions provider to the live event industry. Specifically, we supply Sound, Light, Vision, Stage, Power and Media to corporate clients across the UK, Europe and beyond.

From our Head Office in West Yorkshire, we provide equipment and support to exciting end clients, either directly, or in partnership with event management and production companies and a range of venues.

As a member of our team, you’ll work alongside dedicated professionals with a commitment to deliver fantastic events and have some fun along the way.

www.universal-live.com

What will you do?

We’re looking for an experienced Technical Project Manager who can take ownership of corporate event projects from initial brief and quotation through to successful delivery on site. Many of our clients are event agencies and production companies, so you’ll be comfortable working as their technical production partner, understanding both their needs and those of their end clients. You’ll bring the technical knowledge and project experience to manage your own events confidently from the outset, with support from our wider team.

This role plays a crucial part to the success of our events and relationships with our clients – your contribution to our ongoing success can’t be underestimated. Our Project Managers are responsible for bringing together the various elements of Universal Live’s full solution to deliver top class live events for our corporate clientele.

As a PM, you’ll be supported by our wider team to deliver a busy calendar of events.

Key Responsibilities include, but are not limited to:

• Working as an effective member of our team to deliver a wide range of events at venues across the UK, with the opportunity for international work when it arises.
• Attend client meetings to discuss briefs, as well as attending site visits and production meetings.
• Develop and design creative solutions that are suitable to the requirements of each event.
• Prepare accurate quotations, schedules and manage budgets effectively.
• Produce CADs and work with our media team to develop visuals.
• Assist with creating pitch documents.
• Work with the Logistics Team to book crew, equipment and transport for your events, and track progress and documentation using resource management applications.
• Work with the Warehouse Team to organise kit prep, load and unload.
• Support the client pre-event.
• Manage the kit, crew, and transport on site, liaising with the venue and client.
• Ensure that all legislation is complied with regarding H&S and relevant Company policies.
• Work with the wider team to constantly update our kit, processes and creative ideas.

What you need to do it:

The successful candidate will have a genuine passion for and experience in the live event industry, with hands on knowledge of audio visual, sound, lighting, rigging, set and staging equipment.

• Proven experience managing technical production for corporate live events, including responsibility for quotations, budgets, planning, crew and on-site delivery.
• Experience working directly with event agencies or production companies, building trusted relationships and responding to briefs on behalf of their end clients.
• A proven ability to control large and complicated event projects, with a strong technical knowledge in both in person and streamed events.
• Strong practical knowledge of sound, lighting, video, set and staging.
• Experience with virtual and hybrid events.
• Experience with CAD software, preferably Vectorworks.
• To be able to communicate and consult effectively with clients.
• Excellent communication and inter-personal skills and be able to build and maintain relationships at all levels of the business.
• To be able to apply logical and logistical planning methods to the department’s requirements.
• Excellent time management and prioritisation skills with the ability to thrive under pressure, work to tight deadlines and manage more than one project at a time.
• Ability to self-manage and self-motivate whilst working in a team.
• To be proactive, flexible and able to take own initiative.
• A keen eye for detail and quality.
• A deep interest in the technology of the industry and new and emerging developments within it.
• To be hard working, enthusiastic and confident, with a professional demeanour.
• Full UK Driving License

Core Attributes:

We are looking to recruit an individual who shares our core values of teamwork, innovation, passion, creativity, attention to detail, boldness and client service. Additionally, our ethos is to take our work seriously, but not ourselves, so a sense of humour and ability to have fun is also a great attribute to have.

Working Hours

Although much of the time you will work standard office hours, the live event industry isn’t your typical day job and offers a vibrant, fast paced and rewarding working environment. The ideal candidate for this role will understand that this comes with the need for some flexibility in terms of your working week, dependent on project requirements and business needs. As a business we promote a healthy work/life balance, and you’ll be rewarded for time worked outside office hours.

Location

This is a hybrid role. You won’t be expected to work from our Keighley Head Office every day, but you will need to attend regularly for project planning, pre-production and team collaboration, as well as travel to client meetings, site visits and events. We’d ideally like you to live within approximately two hours’ drive of Keighley, although we’ll consider the right person’s circumstances.

Package

It is important that we get the right candidate for this position and the package will therefore be tailored to suit you.

We also offer the following benefits:

• EAP and Wellness Scheme

Terms

• This is a permanent full-time post commencing as soon as possible.
• There is a probation period of six months.
• This is a full-time post with some evening and weekend working, for which overtime will be paid.
• Basic hours of work are normally 08:30-17:00 with a half hour lunch break.
• Salary for this post is dependent on experience.
• The holiday leave year runs from 1 January to 31 December.Holiday entitlement for full-time employees is 23 days per annum, including three days between Christmas and New Year, plus bank holidays.