Technical Office Coordinator

Gerrell & Hard Ltd.; Greater London; On-site; GBP 40,000 - 50,000; Full time

Job summary

Futraheat is seeking a Technical and Office Coordinator to support engineering and business functions in South West London. Key duties include project planning, procurement, cost estimation and budget control, plus general administration and bookkeeping.

The role requires meticulous records management, strong communication, and the ability to handle multiple tasks in a lean SME environment. Prior SME experience is desirable and flexibility is valued as the company grows.

Qualifications

• Degree level preferred but not essential.
• Proven experience in a similar role.

Responsibilities

• Project planning and scheduling, updating plans and progress.
• Logistics, procurement and supply chain management.
• Administration, documentation and cost estimation.

Skills

Attention to detail

Communication

Organisation

Microsoft Office

Project management

Education

Degree level preferred

Tools

AutoCAD

SolidWorks

Xero

Microsoft Excel

Project management tools

Job description

Technical and Office Coordinator
Location - South West London
£40-50k

About Futraheat
Futraheat is an early-stage, cleantech company formed to commercialise their novel, patented compressor technology. Their vision is to make a meaningful dent in global CO2 emissions by pioneering the electrification of industry with disruptive heat pump products.

The core technology is a turbo-compressor - simplified. It operates at greatly reduced speeds without oil, yielding lower manufacturing, operating and maintenance costs. They have developed a full-scale industrial heat pump pre-production product that was pilot tested at an industrial site throughout 2025. Recently Series A investment has been secured to scale the business and deliver further high temperature heat pump products to industrial end users. To find out more visit www.futraheat.com.

About the Position
We are looking for a Technical and Office Coordinator to join our team to support engineering and business functions. Duties include project planning, logistics, supply chain management, procurement, administration, documentation, cost estimation, budget control and bookkeeping. A keen attention to detail and exceptional organisational skills are essential to the role. Previous experience working in an SME is desirable.

As an early-stage company the roles are broad, will evolve as they progress from start-up to mature business, and will suit those who are flexible, creative and pro-active.

Responsibilities include:

• Project management – updating plans and task progress, monitoring deadlines and reporting
• Preparing and managing technical project documentation, e.g. specifications and BOMS etc.
• Supply chain management and procurement tasks including sourcing, RFQs and ordering etc.
• Tracking project costs and updating budgets. Cost estimation of products and future projects.
• Maintaining records, e.g. supplier audits, NCRs, HSE compliance, equipment calibrations etc.
• Helping to produce technical reports and presentations with the engineering team
• General business administration tasks including bookkeeping
• Office logistics and management of services and supplies to sustain business functions

Skills and experience required:

• Sharp attention to detail and a meticulous nature of keeping records accurate and current
• Excellent communication skills, ability to work independently and to prioritise tasks under pressure
• Strong organisational skills to handle several simultaneous tasks and company activities
• Proficiency with the full Microsoft Office suite in particular Excel and any project management tools
• Experience using Xero or similar accountancy software
• It would be useful if you have experience or exposure to engineering software - AutoCAD and/or SolidWorks

Qualifications
Degree level preferred but not essential.
Proven experience in a similar role