Technical Assistant

JR United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dynamic Technical Assistant to join their London team. This role involves providing critical administrative and analytical support to the General Fleet Manager and Technical Manager. You will maintain vital records, assist with surveys and certificates, and ensure effective communication across departments. Ideal candidates will possess strong interpersonal skills and a keen eye for detail, thriving in a fast-paced environment. Join a forward-thinking company that values growth and innovation in the maritime sector, where your contributions will play a key role in modernizing fleet operations.

Qualifications

• Strong interpersonal skills to maintain relationships across the business.
• Attention to detail and ability to prioritize conflicting demands.

Responsibilities

• Provide administrative support to the General Fleet Manager (Technical).
• Maintain survey status reports and ship certificates.
• Prepare meeting agendas and minutes.

Skills

Office/administrative experience

Commercial awareness

Interpersonal skills

Attention to detail

Self-motivation

Shipping related degree

Ex sea-going experience

Education

Degree in Naval Architecture

Degree in Nautical Science

Degree in Marine Engineering

Job description

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Zodiac Maritime is an international ship operating company providing a full range of management services for a wide and diverse fleet of commercial ships, spanning containership to tankers, bulk carriers to PCTCs, and a growing orderbook focused on dual-fuel vessels to improve overall fleet energy efficiency.

Headquartered in London’s bustling West End, our modern, open-plan offices accommodate a growing team of over 200 people. With representative offices across Europe and Asia, our shore-based headcount grows as our fleet continues to expand and diversify, as does our dedicated crew of over 6,500 seafarers.

This is an exciting time for the company as we continue to grow and modernise our fleet and operations. We are looking for hard working and dynamic individuals to come aboard and be a part of the next generation of the Zodiac Maritime team!

Position: Technical Assistant

Reporting to: General Fleet Manager (Technical)

Location: London

Overview of role

Key responsibilities and primary deliverables

You will be responsible for providing administrative and analytical support to the General Fleet Manager (Technical) and Technical Manager for the assigned fleet.

Surveys and Certificates

• Maintenance of Survey status reports
• Maintenance of Ship Certificates
• Updating records and databases relating to Surveys and Certificates
• Reporting to the General Fleet Manager (Technical) in respect of the above
• Assisting the Fleet Technical Manager regarding the below:

“Remaining on boards”

Work lists

Audit status

Position List & Crew List

• As required provide up to date reports of fleet positions
• As required provide up to date crew lists
• Track all Lub Oil samples
• File and update records following receipt of Lub Oil samples reports

Vetting

• Updating Vessels Particulars Questionnaires and Q88 for each vessel
• Under the Head of Vetting & Marine Assurance control update and provide Brokers / Operations with various questionnaires and additional documentation (plans, drawings, certificates, etc.) as required

Scanning and Filing

• As required

Monthly reports

• Control, record and sort status of ships reports and mail received in the office
• Distribute ships mail to appropriate Departments
• Review and outstanding items

Superintendents Reports

• Transfer into ‘Superintendents report’
• File photographs (if any)
• Inform relevant people report has been received

Ships Plans

• Maintain all vessels plans in accordance with office requirements
• Control and monitor the status of all ship board plans

Dry Dock Files

• Maintain dry dock files

Diary of Attendance

• Maintain a diary of attendance

Meetings

• Prepare agenda and meeting minutes

Vessel Photographs

• Inform relevant people that photographs have been received

Other Duties

• As appropriate and required for the efficient operation of the department

Skills profile

• Previous office / administrative experience within a ship management company would be an advantage
• Commercial awareness and the ability to apply sound commercial judgement
• Demonstrated strong interpersonal skills to facilitate and maintain strong relationships with all levels of the business
• Excellent attention to detail and the ability to identify and focus on relevant information
• Ability to self motivate and to prioritise conflicting demands against short timelines
• Shipping related degree or equivalent in Naval architecture / Nautical Science or Marine Engineering
• Ex sea-going experience (Third / Fourth Engineer) would be an advantage

Due to the high volume of applications, we regret that only shortlisted candidates will be contacted.