Technical Assistant

TN United Kingdom; Aberdeen City; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Join a forward-thinking company as a Technical Assistant, where you'll play a crucial role in coordinating operations and enhancing processes. This position offers a unique opportunity to work within a dynamic team, supporting the energy sector's transition to alternative sources. You'll manage administrative tasks, prepare reports, and communicate effectively across departments. With a hybrid working model, you’ll enjoy flexibility while contributing to impactful projects. If you thrive in a collaborative environment and have a knack for organization, this role is perfect for you.

Qualifications

• Proficient in Microsoft Office and familiar with industry software.
• Demonstrate strong organizational and planning skills.

Responsibilities

• Coordinate with external service providers to organize workshops.
• Prepare and distribute weekly and monthly reports.

Skills

Organizational Skills

Communication Skills

Proactive Problem Solving

Microsoft Office Proficiency

Tools

Maximo

Synergi

PIMS

SAP

Procient

Job description

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Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

We design, build, manage, and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs and planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

JOB TITLE: TECHNICAL ASSISTANT

KEY RESPONSIBILITIES:

• Work independently and proactively.
• Coordinate with external service providers to organize offsite workshops.
• Organize and coordinate relevant meetings and follow-up actions.
• Communicate effectively within the department as directed.
• Prepare and distribute weekly and monthly reports, including updating KPI dashboards.
• Organize administrative tasks to ensure efficient office operations.
• Assist the team with travel arrangements and logistics.
• Execute assigned tasks following instructions and processes, using independent judgment when necessary.
• Assess and suggest improvements for office and facility procedures.
• Manage paperwork related to personnel travel and expenses.

ESSENTIAL QUALIFICATIONS AND SKILLS:

• Share ideas proactively to enhance current processes.
• Understand departmental procedures and interdepartmental relationships.
• Demonstrate strong organizational and planning skills.
• Communicate effectively, summarize meetings, and generate clear Minutes of Meeting (MoMs).
• Proficient in Microsoft Office and familiar with industry software such as Maximo, Synergi, PIMS, SAP, Procient, or similar.