Technical Assistant

Ithaca Energy; Aberdeen City; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading energy company in Aberdeen is seeking a Technical Assistant to perform essential administrative and support duties for the team. This role requires strong communication and logistics skills, and offers the opportunity to work in a dynamic environment focused on energy transition.

Qualifications

• Proven competency in a similar role.
• Exceptional communication skills.
• Ability to work cross-functionally and maintain relationships.

Responsibilities

• Assist with administrative and office duties to support the team.
• Coordinate meetings and communication.
• Manage training activities and travel requests.

Skills

Logistics and Planning

Communication

Teamwork

Job description

About Us

Ithaca Energy is a leading full cycle exploration and production company headquartered in Aberdeen, Scotland. The business has built a diverse and high value portfolio of operated and non-operated assets across the Northern & Central North Sea and West of Shetland.

We are a dynamic and ambitious business on a rapid growth journey, recognising that the energy industry is entering a new era. As we move towards energy transition, our commitment to the North Sea is unwavering.

As a leading North Sea Operator, we are an agile and driven business, taking a pragmatic approach to oil & gas production through innovative thinking and advanced technologies. Our goal is to maximise value through the safe, efficient and responsible production of our assets.

Success is dependent on our talent and, with bold and inspired people, we will create a workplace that is diverse and equitable, building a culture of collaboration and inclusion.

Position Overview

Ithaca Energy is accepting applications for the position of Technical Assistant, located in our Aberdeen Office.

This role is to perform technical, administrative and general office duties supporting the team.

This role is a key member of the team and is expected to perform highly responsible and confidential tasks in supporting the managers and team members in their daily work activities.

Responsibilities

• Proactive and independent work in the administrative area to support the team
• Responsible for coordination of all meetings and action register.
• Responsible for communications to department as directed.
• Responsible for coordination and issuing of weekly and monthly reports.
• Plan, coordinate and manage all relevant training activities related to the team eg course bookings, liaise with training providers, maintain update files and records.
• Structure and manage administrative work to promote the efficient operation of the office.
• Support team with travel and logistic requests as requested.
• Carry out assigned tasks and activities in compliance with instructions and processes but where some independent judgment is required.
• Assess and recommend methods for improvement of office/facility procedures and functions.
• Support the team in managing all the necessary paperwork related to personnel travel and expenses.

Additional Duties

• Focal point for (raising Purchase Requisitions / general assistance)
• Focal point for Teams site/SharePoint
• Assist tracking /maintain Teams site Action Tracker/Planner
• Manage/coordination of Events, workshops, conferences, offsite meetings
• Collaborate with team members to identify process improvements and contribute to the development of best practices
• Actively engage in company safety culture – present HSEQ moment (ad hoc)
• Compile and maintain Out of Office Tracker
• There is a requirement to work cross functionally and interface with all geographical areas within the Company.

Qualifications & Experience

• Proven competency in a similar role.
• Understating and familiarity of departmental procedures, relationship between operations and departments, and familiarity with products/services.
• Demonstrate good logistics and planning ability is necessary.
• Demonstration of exceptional communication skills to effectively request and provide information, ask questions to clarify instructions, and courtesy and service mindedness.
• To work and communicate effectively with colleagues and stakeholders. Respecting knowledge, experience and building effective relationships.
• To strive for excellence, being energetic, resilient and passionate, taking personal responsibility for performance and delivering results.
• Occasional Travel can be expected to other geographical entities within the Company.

We are committed to building a diverse organisation with a variety of backgrounds, skills and views. The more inclusive we are, the better we are.We recognise you may not fulfil every criteria but if you meet most of them, please apply.