Technical Administration Coordinator (Fixed term)

Taymouth Castle, Discovery Land Co.; Kenmore; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Competitive Salary

Staff Accommodation on a fixed term

Uniform Provided

Meal on duty (free of charge)

On-site staff gym

Staff activities

Discounted local accommodation for 방문

Job summary

Taymouth Castle Estate is seeking a highly organized Technical Administration Coordinator for up to six months to support the Facilities Maintenance team. You will manage documentation, data and communications to keep technical projects on schedule across Taymouth Castle Estate, Glenlyon Estate, Moness Resort and Kenmore Village.

Based at Taymouth Estate, you will coordinate schedules, maintenance programmes, contractor and supplier activity, invoices, warranties and record-keeping.

Qualifications

• Previous experience within the hospitality industry, preferably in a large resort environment, with experience coordinating small works projects and a strong understanding of Facilities Operations and Maintenance.
• Discretion and professionalism when handling sensitive client and staff documentation are essential.

Responsibilities

• Coordinate work schedules and preventative maintenance programmes.
• Manage contractor and supplier activities, purchase orders, invoices, and warranty administration.
• Ensure maintenance documentation and records are accurate and up to date.
• Support Health & Safety compliance, audits, staff training, inductions, and competency records.
• Produce reports to support departmental performance.
• Assist with asset records, servicing schedules, and inventory.
• Support day-to-day operation of the department and guests/staff interactions.

Job description

The Technical Administration Coordinator serves as the central link between the Facilities Maintenance team and its administrative functions. This role is for a period of up to six months and ensures that technical projects remain on schedule by managing the complex documentation, data, and communication required for technical operations.

This exciting and hugely rewarding role coordinates all aspects of Facilities Maintenance operations across Taymouth Castle Estate, Glenlyon Estate, Moness Resort and Kenmore Village. A role that is involved in many areas of the business and includes all amenities, assets, residential properties, staff housing, and various buildings throughout the estates.

You will be naturally organised, detail driven and always one-step ahead; the backbone of the team, your expertise and knowledge contribute to the safety, comfort, and overall experience of our guests and team throughout the club.

Discover the role

We are looking for a highly organised and proactive Coordinator for a period of up to six months to support our Maintenance and Facilities Management team. This varied role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple priorities, and takes pride in delivering exceptional administrative support.

Working closely with the Maintenance Leadership Team, you will coordinate work schedules, preventative maintenance programmes, contractor management, purchase orders, invoices, and warranty administration, while ensuring maintenance documentation and records are accurate and up to date. You will also support Health & Safety compliance, audits, staff training, inductions, and competency records and produce reports to support departmental performance.

The successful candidate will coordinate contractor and supplier activities, manage work rosters, maintain servicing schedules, asset records, and inventory, and help ensure our estate and facilities continue to operate to the highest standards. You will play a key role in supporting the smooth day-to-day operation of the department while delivering excellent service to colleagues, contractors, and visitors.

This is an exciting opportunity to join a collaborative team in a unique estate environment. Based at Taymouth Estate, the role requires occasional travel between estate assets.

Discover you

Previous experience within the hospitality industry, preferably in a large resort environment, with experience coordinating small works projects and a strong understanding of Facilities Operations and Maintenance. Discretion and professionalism when handling sensitive client and staff documentation are essential.

You will be a strong communicator with excellent organisational skills and the ability to manage deadlines and competing priorities. Proficiency in Microsoft Office packages, including Word, Excel, Outlook, and PowerPoint, along with report writing skills, is required. A full UK driving licence is essential due to travel between locations.

You will deliver refined, personalised, and anticipatory service with a commitment to quality and excellence. With strong attention to detail, a calm and confident approach, and pride in your presentation, you will demonstrate excellent time management, problem-solving skills and the flexibility to support business needs, including peak periods and emergencies.

This role does not qualify for sponsorship under the Skilled Worker visa requirements and eligibility criteria. Only applicants with the right to work in mainland UK can be considered. We cannot consider applicants who require sponsorship. Offers are subject to successful completion of our reference and background checks.

Embracing the breathtaking scenery in this part of Scotland and immersing yourself into the local community, working at Taymouth Castle Golf & Sport Club is more than a job, it offers a ‘lifestyle.’ Offers a chance to be part of the team building a project for generations to come.

• Competitive Salary Accredited Living Wage Employer
• Staff Accommodation on a fixed term
• Uniform Provided
• Meal on duty (free of charge)
• Use of on-site staff gym
• Access to staff activities
• Various benefits including discounted local accommodation for friends and family to visit.
• All team members are protected by Wellbeing Plus: Hospitality Action’s Employee Assistance Programme, which provides easy access to a wide variety of services and helps support a range of personal or work-related issues.
• Work-Family Culture.

We are situated on the A827 between Kenmore and Aberfeldy.

Close to the A9. Perth (1hour) Stirling and Edinburgh Airport (1.5hours) Glasgow (2 hours).