Team Secretary – Higher level Pharmacy

NHS National Services Scotland; Glasgow; On-site; GBP 19,000 - 27,000; Full time

Benefits offered by this job

NHS Pension Scheme

Salary Sacrifice Car Benefit Scheme

Employee Assistance Programme

Learning and development opportunities

27 days annual leave

Job summary

NHS Greater Glasgow and Clyde (NHSGGC) is seeking an enthusiastic Administrator to join the East Renfrewshire HSCP Pharmacy Team, providing secretarial and administrative support. You will undertake a varied range of duties, requiring accuracy, strong planning and time management, and the ability to work with initiative.

Proficiency in Microsoft Office and Outlook is essential, with excellent written and verbal communication.

Qualifications

• Full proficiency in Microsoft Office and Outlook.
• Experience with office equipment and systems.
• HNC/SVQ3 in Secretarial Studies/Business Administration or equivalent.
• Excellent written and verbal communication skills.
• Good command of written and verbal English.
• Ability to work independently and as part of a team.
• Prioritise workload and manage time effectively.
• Experience in an office environment.

Responsibilities

• Provide secretarial and administrative support to the Pharmacy Team.
• Work with a high degree of accuracy and prioritise workload effectively.
• Demonstrate good planning, time management and organisational skills.
• Work without supervision using own initiative within established protocols.

Skills

Microsoft Office

Microsoft Outlook

Communication skills

Organisational skills

Education

HNC/SVQ3 in Secretarial Studies/Business Administration

Tools

ECDL

Job description

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The role:

This is an exciting opportunity for an enthusiastic, self-motivated and committed Administrator to join the East Renfrewshire HSCP Pharmacy Team, providing secretarial and administrative support.

You will involve a varied and interesting range of administrative duties, as outlined in the job description, to support the Pharmacy Team.

This role does not meet the eligibility criteria for a Skilled Worker visa or a Health and Care Worker visa. NHS Greater Glasgow and Clyde (NHSGGC) is unable to provide candidates or employees with a Certificate of Sponsorship (COS)

Duration, Location, and Working Pattern:

Tenure: Permanent

Location: Eastwood HCC, Drumby Cres, G76 7HN

Working pattern: Monday to Friday

Please note the salary is Pro Rata for part-time hours.

Key responsibilities:

You will provide secretarial and administrative support to the Pharmacy Team, undertaking a varied range of administrative duties. They will be required to work with a high degree of accuracy, prioritise their workload effectively and demonstrate good planning, time management and organisational skills.

You will be expected to work without supervision, using your own initiative while working within relevant protocols and procedures. A flexible approach and the ability to work effectively as part of a team are essential. The role also requires excellent written and verbal communication skills and competence in the use of a range of computer packages, office equipment and systems.

Knowledge, training, qualifications and/or experience required to do the job:

• Full proficiency in computer skills, including all aspects of Microsoft Office and Microsoft Outlook.
• Competence in the use of a range of computer packages, evidenced through experience or formal qualifications, e.g. ECDL.
• HNC/SVQ3 in Secretarial Studies/Business Administration or equivalent experience/qualification.
• Knowledge of working in an office environment.
• Knowledge of the operation of office equipment and systems.
• Excellent written and verbal communication skills.
• Good command of written and verbal English.
• Excellent planning, organisational and time management skills.
• Ability to work independently, use own initiative and prioritise workload effectively.
• Ability to work flexibly and as part of a team

What we offer:

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

Jobtrain Support Hub

For application portal or log-in issues, please contact the Jobtrain Support Hub in the first instance.

Work-Life Balance and Flexible Working statement:

NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow.

For roles where less than full-time hours can be accommodated, and where the tenure is listed as "various", we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.

Equality, Diversity and Inclusion Statement:

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.